Applies via: VFS GlobalSchengen short-stay visaSources checked on
Indian citizens apply for a Poland visa through VFS Global. The published fee for Short-term visa (C) is INR 9504 / EUR 90. Processing time (Schengen (C)): 15 calendar days from submission at the Embassy/Consulate; may be prolonged to 45 days. Satellite centres add 48-72 hours transit to New Delhi/Mumbai. Application locations listed include Ahmedabad, Bengaluru, Chandigarh, Chennai and Hyderabad (5 more listed below). Sources checked on October 15, 2026.
Visa applications are submitted personally at VFS Global Visa Application Centres; travel agents may not submit Schengen applications and fingerprints are taken from applicants aged 12+. The Embassy of Poland in New Delhi handles residents of northern/eastern states (incl. Delhi NCR, Punjab, UP, West Bengal, Rajasthan) and the Consulate General in Mumbai handles residents of Maharashtra, Gujarat, Goa, Karnataka, Kerala, Tamil Nadu, Telangana, Andhra Pradesh and others. Appointments are booked on the VFS website (New Delhi slots released every Wednesday at 11:00; Mumbai once a month, two months in advance) and the online application form must be filled at eforms.vfsglobal.com and carried to the centre. For national (D) visas for work and study, applicants first register on the e-Konsulat portal (work-visa slots are allocated by electronic draw, study-visa slots in order of registration), then complete the VFS online form and submit in person at the VFS centre on the assigned date.
Not available: India is on the EU list of countries whose nationals must hold a visa when crossing the Schengen external borders, so Indians need a Polish visa issued before travel; applications are submitted personally at a VFS Global visa application centre in India.
eVisa / online visa
Not available: Poland has no eVisa for Indians. Applications are registered online (VFS website, or e-Konsulat for work and study national visas) but must be submitted personally at a VFS centre, and the missions do not accept applications by fax, post or e-mail; an EU-wide online visa platform will become mandatory only after a 7-year transition period.
Visa-free entry
Not available: Indian passport holders need a visa for Poland and the rest of the Schengen area (India is in Annex I of Regulation (EU) 2018/1806); the application is submitted personally at a VFS Global centre in India.
How to apply from India — step by step
1
Complete the application form
Fill in the Poland visa application form linked from the official pages below.
2
Prepare your documents
Gather the documents listed in the "Documents required" section — the common list plus the checklist for your visa category.
3
Book an appointment
Book an appointment with VFS Global (see the official links below).
4
Submit your application
Submit at a VFS Global centre or other listed location: Ahmedabad, Bengaluru, Chandigarh, Chennai, Hyderabad, Jaipur and others listed below.
5
Give biometrics
Attend in person for biometrics where the official pages require it.
6
Pay the fees
Pay the visa fee shown in the "Visa fees" section, plus the service fee.
7
Track your application
Track the application status as described on the official pages.
Steps follow the official pages in the Sources section; always follow the latest instructions there.
Children under six; pupils/students/postgraduates and accompanying teachers on study trips; researchers; non-profit representatives aged 25 or less; family members of EU/Swiss/EFTA citizens (simplified procedure)
Optional courier
INR 960 per application/passport
Incl. GST; also available after submission via vasinfo@vfshelpline.com
National visa (D) - work (Employment)
INR 21120 / EUR 200
National visa application fee in the Embassy consular fee table effective 1 January 2026 (INR); non-returnable whatever the decision; VFS service fee INR 1026 extra; reconsideration (appeal) INR 21120
National visa (D) - study (student visa)
INR 21120 / EUR 200
National visa application fee in the Embassy consular fee table effective 1 January 2026 (INR); non-returnable whatever the decision; VFS service fee INR 1026 extra
Service fee: INR 1026 per application (inclusive of GST – SGST 9% and CGST 9%), paid online at the time of booking the appointment; non-refundable once appointment confirmed
Checklist
What documents are required for a Poland visa from India?
All applicants
7 items
Passport issued within the previous 10 years, valid 3 months after intended departure from Schengen, at least two blank pages
Visa application form without blanks, signed (national visa: signed twice); downloaded filled form must be carried to the centre
One colour photo 35mm x 45mm, white background, face 70–80% of photo, not older than 6 months
Checklist
Cover letter (purpose, duration, accompanying persons, transport and accommodation details)
Travel medical insurance certificate from an approved company: valid in Schengen for the entire stay, minimum coverage EUR 30,000, covering emergency medical treatment, hospitalization and repatriation (incl. death); handwritten certificates not accepted
Minors: notarised consent of the non-travelling parent(s)/guardians and copies of their ID
Schengen – Tourism / Visiting family or friends
12 items
Proof of intended means of transport and itinerary
Tourism: travel agency certificate confirming booking of organized trip or other document indicating travel plans
Visiting family/friends: invitation with host's address, contact details and intended period of stay; evidence of host's legal residence (passport/ID/residence permit copy)
Students: certificate of the establishment of enrolment
Accommodation proof for the whole stay (hotel, holiday home, or host's proof of sponsorship/private accommodation)
Original private bank statement for the last three months, stamped and signed by the bank
Indian Income tax return acknowledgment for the last two assessment years
Employed: pay slips for last three months, employment contract, employer's leave approval
Company owner/self-employed: company registration incl. GST number, business bank statement, income tax return (barcode verifiable)
Sponsored: proof of sponsorship and/or private accommodation
Retired: pension statements for last three months and/or proof of regular income from property/business
Copies of current passport biodata page, last page of the passport, and Schengen entry/exit stamps from previous passports
Schengen – Business
5 items
Proof of intended means of transport and itinerary
Invitation from the inviting company/organization and cover letter from the applicant's employer (identity, purpose, period and place of stay)
Accommodation proof
Bank statement for last three months; ITR acknowledgment for last two assessment years; pay slips/employment contract/leave approval or company registration with GST
Copies of passport biodata page, last page and previous Schengen stamps
National – Study
8 items
Covering letter with purpose, duration and list of attached documents
ORIGINAL certificate of admission/continuation from the educational establishment
Proof of payment for studies (or university confirmation if free of charge)
Legalized/apostilled previous education certificates (higher secondary certificate with NAWA recognition statement for first-cycle; degree certificates for second/third cycle)
Language proficiency certificate at the level required by the institution, not lower than B2 (mandatory per the Embassy's checklist of 14.05.2026; IELTS min. 6.5, TOEFL iBT min. 79 or CAE min. 176 remain recommended for English-taught courses)
Flight itinerary (one-way reservation only)
Original accommodation documents with monthly fees
Proof of sufficient funds: living costs 1010 PLN/month, accommodation and return travel 2500 PLN (traveller's cheques, credit card limit certificate, funds in an EU/EEA/Swiss bank, scholarship, or notarized sponsorship letter / employment certificate)
National – Work
9 items
Flight itinerary (reservation only)
TMI or proof of ZUS (Polish Social Insurance) coverage
Original and valid work permit and its copy
Proof of registration of the employing company (KRS)
Original employment letter from the Polish employer (position, salary, duration, conditions)
Transfer letter from current employer for intra-company transfers
Residence proof – ID confirming legal residence in the Embassy's/Consulate's jurisdiction
National – Dependent
6 items
Covering letter
Family reunification: temporary residence permit issued by the Voivodeship Office for family reunification
Dependent spouse/children: invitation letter, legalized/apostilled document confirming family ties (affidavits not accepted), proof of the inviting party's residence validity in Poland, accommodation proof
Financial means: 75 PLN/day (or 20 PLN/day if host covers all living expenses) plus 2500 PLN return travel – traveller's cheques, credit card limit certificate, or funds in a Polish/EU bank (not an Indian bank)
TMI or ZUS insurance
Residence proof in the Embassy/Consulate jurisdiction
National – Vocational Training, PhD/Researchers, Others
1 item
Separate VFS checklists published (18-02-26-Checklist-D-Vocational-Training.pdf, 18-02-26-Checklist-D-Others.pdf)
Family members of EU citizens (simplified procedure)
5 items
Printed and signed visa application
Recent colour photo 35 x 45 mm
Valid passport
Document confirming marriage or partnership with an EU national
Document confirming you accompany or join the EU national
Covering letter with purpose, duration and list of documents
Family visit: invitation issued by the Voivodeship Office (zaproszenie) in original plus copy (a personal invitation suffices for family of Polish/EU/EEA citizens), or a personal invitation with proof of the host's residence validity and accommodation; apostilled proof of family ties (affidavits not accepted)
Internship: higher education completed within the last two years (or outside the EU), the institution's undertaking to bear return costs, and the internship contract describing the programme
Volunteering: contract with the organisation describing the voluntary service
Student exchange: certificate from the Indian university, the exchange agreement and an invitation from the Polish university
Applicant awaiting a temporary residence card (TRC) decision who left Poland for imperative reasons: Voivodeship Office stamp in the passport and proof of funds
Funds: 75 PLN per day of stay (20 PLN if the host covers all living costs) plus 2500 PLN return travel, shown by traveller's cheques, a credit-card limit certificate or money in a Polish/EU bank (not an Indian bank)
Flight reservation, travel medical insurance (min. EUR 30,000), accommodation proof, residence proof (passport/Aadhaar) in the mission's jurisdiction
National – Vocational Training
4 items
Original admission certificate from the institution running the programme and original proof of payment
Higher secondary or higher studies certificates (originals at the counter)
Funds: 75 PLN per day (20 PLN if the host covers all living costs) plus 2500 PLN return travel (traveller's cheques, credit-card limit certificate, or money in a Polish/EU bank)
Schengen – Other: cultural, sports or religious events and film crews
4 items
Cover letter, itinerary/transport proof and travel medical insurance (min. EUR 30,000)
Mandatory: invitation, entry tickets, enrolments or programmes for the event
Film crews: film company letter (title, synopsis, locations), crew list, Schengen agency letter on film permits, IMPPA or Film Chamber of Commerce registration
Proof of financial means; minors' notarised consent
Schengen – Other: research, study or internship (short stay)
3 items
Certificate of admission or registration at an educational establishment, or cover letter from the inviting company
Students: certificate of the establishment of enrolment
Cover letter, itinerary, travel medical insurance (min. EUR 30,000), proof of financial means
Schengen – Other: medical treatment
4 items
Certificate from a doctor or medical institution confirming the need for the treatment in Poland
Official document from the receiving medical institution in Poland confirming it can perform the treatment and accept the patient
Proof of pre-payment of the treatment
Cover letter, itinerary, travel medical insurance (min. EUR 30,000), proof of financial means
VFS centres, tracking and appeals
5 items
VFS Poland centres (attend-centre page, October 2026): Ahmedabad, Bengaluru, Chandigarh, Chennai, Hyderabad, Jaipur, Kolkata, Lucknow, Mumbai and New Delhi, Monday-Friday (most 09:00-16:00; Bengaluru 08:00-16:00; Chennai 08:00-15:00)
Applications from satellite centres take 48-72 hours in transit to New Delhi/Mumbai
Tracking: e-mail update when the decision returns to the centre, optional SMS, and online tracking with the reference number on the VFS invoice/receipt plus last name
Appeal (reconsideration): within 14 days from the day after receiving the negative decision (Embassy pages: from collecting the passport), with the passport, an appeal letter and the reconsideration fee (Schengen INR 9504; national INR 21120); walk-in at the VFS centre, no new appointment; submit only changed or missing documents; only one appeal is allowed
If the reconsideration of a Schengen refusal is also negative, a complaint can be filed with the Provincial Administrative Court in Warsaw through the consul within 30 days (court fees apply)
Agents and intermediaries (Embassy notice)
4 items
The Embassy in New Delhi and Consulate General in Mumbai do not cooperate with travel agencies, employment agencies or visa agents in the visa process
Using intermediaries does not lead to preferential treatment; only the consul decides, and appointment allocation does not depend on external entities
The only fee charged is the consular fee for submitting the application; no additional documents are required beyond the published lists
Applications must be completed by the applicant on e-Konsulat (work and study national visas) or in the VFS system; the missions do not arrange appointments
Validity, length of stay and multiple-entry visas
2 items
A Schengen (C) visa allows a stay of up to 90 days in any 180-day period and can be single, double or multiple entry depending on the purpose
EU rule for Indian nationals residing in India (Commission Implementing Decision C(2024) 2434): an applicant who has obtained and lawfully used two visas within the previous three years is issued a two-year multiple-entry visa if the entry conditions are met, ending three months before passport expiry if the passport runs out sooner
Photo
What are the Poland visa photo specifications?
Size
35mm x 45mm, face 70–80% of the photo
Background
White (light background, white or off-white)
Colour, not more than 6 months old, not previously used in the passport
Printed on normal photographic paper
Full face, non-smiling, no sunglasses or head covering unless for religious/ethnic reasons
Stick the photograph on the visa application form
Photo booth available at the centre
Insurance
Is travel medical insurance required for a Poland visa?
Required
Minimum EUR 30,000, valid throughout Schengen for the entire stay, covering emergency medical treatment, hospitalization and repatriation incl. death; must be from the list of approved insurance companies; for national visas, ZUS insurance proof is an alternative for work/dependent.
Processing
How long does Poland visa processing take?
Schengen (C)
15 calendar days from submission at the Embassy/Consulate; may be prolonged to 45 days. Satellite centres add 48-72 hours transit to New Delhi/Mumbai
National (D)
A national visa is issued or refused within 15 days of submission; in justified cases this may be extended to 30 days, and if the Head of the Office for Foreigners must be consulted the decision is taken within 5 days of receiving the information (Embassy). Satellite centres add 48-72 hours transit to New Delhi/Mumbai.
National visa (D) - work
Issued or refused within 15 days of submission (unless inadmissible); extendable to 30 days in justified cases, and if the Head of the Office for Foreigners must be consulted, decided within 5 days of receiving that information. Before that, appointment dates are assigned by an electronic draw after e-Konsulat registration: New Delhi every Monday at 10:00, Mumbai every two weeks on Thursday at 10:30
National visa (D) - study
Issued or refused within 15 days of submission (unless inadmissible); extendable to 30 days in justified cases (+5 days after information if the Head of the Office for Foreigners is consulted). Appointment slots follow the order of e-Konsulat registration: New Delhi Monday, Tuesday and Wednesday at 10:00, Mumbai every two weeks on Wednesday at 10:30
When to apply (all visas)
No earlier than 6 months (seafarers: 9 months) and, as a rule, no later than 15 calendar days before the start of the intended visit
Visa types
Which Poland visa types can Indian citizens apply for?
Schengen Visa (C)
Business Visit
Tourist Visit
Other (cultural, sports or religious events and film crews; research/study or internship; seafarers; medical treatment; official purpose)
National Visa (D)
Study
PHD and Researchers
Employment
Vocational Training
Others
TRC Collection
Dependent
Other (embassy)
Airport transit Schengen visa (A-Type)
Simplified procedure for family members of EU citizens
Long stay
Poland study and work visas for Indians
National visa (D) - study
Study
For Indians admitted to first- or second-cycle, PhD or postgraduate studies in Poland. Register on e-Konsulat (slots by order of registration), fill the VFS online form, then submit in person at a VFS centre in the mission's jurisdiction.
Original admission or continuation certificate from the Polish institution and proof of tuition payment (or the university's confirmation that studies are free)
Apostilled previous education documents: for first-cycle studies the higher secondary certificate with a NAWA recognition statement (or Polish education superintendent decision); for second/third cycle the degree certificate
Language certificate at the level the institution requires, not lower than B2 (Embassy checklist of 14 May 2026)
Funds (applicant or sponsor): living costs of 1010 PLN per month, accommodation costs and 2500 PLN for return travel, shown by traveller's cheques, a credit-card limit certificate, money in a Polish/EU/EEA/Swiss bank, a scholarship, or a notarised sponsorship letter with the sponsor's employment certificate and salary
One-way flight reservation, travel medical insurance (min. EUR 30,000), accommodation documents with monthly fees, residence proof in the mission's jurisdiction
For Indians holding a valid Polish work permit from an employer in Poland. Register on e-Konsulat (appointment dates by electronic draw), fill the VFS online form, then submit in person at a VFS centre on the assigned date.
Original and valid work permit and a copy
Proof of the employing company's registration (KRS - National Court Register)
Original employment letter from the Polish employer on letterhead, stamped and signed, stating position, salary, estimated duration and other conditions (accommodation, transport, living expenses)
Intra-company transfer: letter from the current employer confirming the transfer and leave
Fees and processing times for these routes are listed in the Visa fees and Processing sections above.
Where to apply
Where do Indian citizens apply for a Poland visa?
Ahmedabad
Bengaluru
Chandigarh
Chennai
Hyderabad
Jaipur
Kolkata
Lucknow
Mumbai
New Delhi
Which office covers your state
Embassy of Poland, New Delhi – Consular Section (50-M Shantipath, Chanakyapuri, New Delhi 110021; tel. +91 11 414 96 904 / +91 11 414 96 992 / +91 11 414 96 975, 2:00–3:30 PM; newdelhi.consul@msz.gov.pl; business hours 9:00–16:00)
Assam, Arunachal Pradesh, Bihar, Chhattisgarh, Delhi (NCR), Haryana, Himachal Pradesh, Jharkhand, Madhya Pradesh, Manipur, Meghalaya, Mizoram, Nagaland, Odisha, Punjab, Rajasthan, Sikkim, Tripura, Uttarakhand (listed as Uttaranchal), Uttar Pradesh, West Bengal, and the union territories of Jammu and Kashmir and Ladakh
Consulate General of Poland, Mumbai (Nirmal Building, 11A, 11th Floor, 241/242 Backbay Reclamation, Nariman Point, Mumbai 400021; tel. +91 22 2285 2631/41 or +91 98219 99702, Mon–Fri 2:00–3:00 PM; mumbai.consul@msz.gov.pl)
Maharashtra, Andhra Pradesh, Tamil Nadu, Gujarat, Karnataka, Telangana, Kerala, Goa, and the union territories of Puducherry, Dadra and Nagar Haveli and Daman and Diu, and Andaman and Nicobar Islands
The Embassy's national study-visa checklist (dated 14 May 2026) lists a mandatory language proficiency certificate at level B2 or higher; the February 2026 VFS checklist had listed English tests only as recommended optional documents.
The EES became fully operational, replacing passport stamping with digital records (facial image, fingerprints and travel-document data) for short-stay visitors.
A new consular fee table took effect at the Embassy and Consulate General: national (D) visa application INR 21,120; reconsideration of a Schengen visa application INR 9,504.
The EU Entry/Exit System (EES) was progressively launched at the external borders of the 29 participating European countries, registering non-EU short-stay travellers (such as Indian Schengen-visa holders) each time they cross.
Poland visa for Indians — frequently asked questions
Answers built only from the VFS Global and embassy pages listed in the Sources section.
How much is the Poland visa fee for Indian citizens?
Short-term visa (C): INR 9504 / EUR 90; Short-term visa (C) children 6-12 years: INR 4752 / EUR 45; Schengen Appeal (C): EUR 90 / INR 9504. 6 more fee rows are listed on this page. Service fee: INR 1026 per application (inclusive of GST – SGST 9% and CGST 9%), paid online at the time of booking the appointment; non-refundable once appointment confirmed.
What documents are required for a Poland visa from India?
Passport issued within the previous 10 years, valid 3 months after intended departure from Schengen, at least two blank pages; Visa application form without blanks, signed (national visa: signed twice); downloaded filled form must be carried to the centre; One colour photo 35mm x 45mm, white background, face 70–80% of photo, not older than 6 months; Checklist; Cover letter (purpose, duration, accompanying persons, transport and accommodation details); Travel medical insurance certificate from an approved company: valid in Schengen for the entire stay, minimum coverage EUR 30,000, covering emergency medical treatment, hospitalization and repatriation (incl. death); handwritten certificates not accepted. Plus 1 more items listed on this page. Category-specific checklists are listed for 15 visa categories.
How long does Poland visa processing take for Indians?
Schengen (C): 15 calendar days from submission at the Embassy/Consulate; may be prolonged to 45 days. Satellite centres add 48-72 hours transit to New Delhi/Mumbai; National (D): A national visa is issued or refused within 15 days of submission; in justified cases this may be extended to 30 days, and if the Head of the Office for Foreigners must be consulted the decision is taken within 5 days of receiving the information (Embassy). Satellite centres add 48-72 hours transit to New Delhi/Mumbai.; National visa (D) - work: Issued or refused within 15 days of submission (unless inadmissible); extendable to 30 days in justified cases, and if the Head of the Office for Foreigners must be consulted, decided within 5 days of receiving that information. Before that, appointment dates are assigned by an electronic draw after e-Konsulat registration: New Delhi every Monday at 10:00, Mumbai every two weeks on Thursday at 10:30.
Where do Indian citizens apply for a Poland visa?
Applications go via VFS Global. Locations listed: Ahmedabad, Bengaluru, Chandigarh, Chennai, Hyderabad, Jaipur, Kolkata, Lucknow, Mumbai, New Delhi. Jurisdiction by state: Embassy of Poland, New Delhi – Consular Section (50-M Shantipath, Chanakyapuri, New Delhi 110021; tel. +91 11 414 96 904 / +91 11 414 96 992 / +91 11 414 96 975, 2:00–3:30 PM; newdelhi.consul@msz.gov.pl; business hours 9:00–16:00) — Assam, Arunachal Pradesh, Bihar, Chhattisgarh, Delhi (NCR), Haryana, Himachal Pradesh, Jharkhand, Madhya Pradesh, Manipur, Meghalaya, Mizoram, Nagaland, Odisha, Punjab, Rajasthan, Sikkim, Tripura, Uttarakhand (listed as Uttaranchal), Uttar Pradesh, West Bengal, and the union territories of Jammu and Kashmir and Ladakh; Consulate General of Poland, Mumbai (Nirmal Building, 11A, 11th Floor, 241/242 Backbay Reclamation, Nariman Point, Mumbai 400021; tel. +91 22 2285 2631/41 or +91 98219 99702, Mon–Fri 2:00–3:00 PM; mumbai.consul@msz.gov.pl) — Maharashtra, Andhra Pradesh, Tamil Nadu, Gujarat, Karnataka, Telangana, Kerala, Goa, and the union territories of Puducherry, Dadra and Nagar Haveli and Daman and Diu, and Andaman and Nicobar Islands.
Can Indians get a Poland visa on arrival or an eVisa?
Visa on arrival — Not available: India is on the EU list of countries whose nationals must hold a visa when crossing the Schengen external borders, so Indians need a Polish visa issued before travel; applications are submitted personally at a VFS Global visa application centre in India. eVisa — Not available: Poland has no eVisa for Indians. Applications are registered online (VFS website, or e-Konsulat for work and study national visas) but must be submitted personally at a VFS centre, and the missions do not accept applications by fax, post or e-mail; an EU-wide online visa platform will become mandatory only after a 7-year transition period. Visa-free entry — Not available: Indian passport holders need a visa for Poland and the rest of the Schengen area (India is in Annex I of Regulation (EU) 2018/1806); the application is submitted personally at a VFS Global centre in India.
What photo size is required for a Poland visa?
Size: 35mm x 45mm, face 70–80% of the photo. Background: White (light background, white or off-white).
Is travel medical insurance required for a Poland visa?
Yes. Minimum EUR 30,000, valid throughout Schengen for the entire stay, covering emergency medical treatment, hospitalization and repatriation incl. death; must be from the list of approved insurance companies; for national visas, ZUS insurance proof is an alternative for work/dependent.
Which Poland visa types can Indian citizens apply for?
Schengen Visa (C), National Visa (D) and Other (embassy). 12 visa types are listed on this page.
VFS – Checklist Schengen BusinessVFS Global · Checked on · https://www.vfsglobal.com/one-pager/poland/india/english/pdf/18-02-26-Checklist-C-BUSINESS.pdf
VFS
VFS – Checklist National Visa StudyVFS Global · Checked on · https://www.vfsglobal.com/one-pager/poland/india/english/pdf/18-02-26-Checklist-D-Study.pdf
VFS
VFS – Checklist National Visa WorkVFS Global · Checked on · https://www.vfsglobal.com/one-pager/poland/india/english/pdf/18-02-26-Checklist-D-Work.pdf
VFS
VFS – Checklist National Visa DependentVFS Global · Checked on · https://www.vfsglobal.com/one-pager/poland/india/english/pdf/18-02-26-Checklist-D-Dependent.pdf
