Netherlands Visa for Nepali Citizens

Visa categories available

Required documents — Netherlands tourist visa

1. Original passport + photocopy

   Issued within the last 10 years, valid for at least 3 months beyond the planned end of stay, with at least 2 blank pages. Must be a Netherlands-recognised travel document.

   Required

2. Passport bio-page copies + previous passports

   Plus copies of every visa / stamp page from previous passports if any.

   Required

3. Two recent passport-size photographs (35 × 45 mm)

   White / off-white background, full face non-smiling, no sunglasses or hat (except religious / ethnic), colour, < 6 months old, printed on photographic paper.

   Required

4. Citizenship copy

   Photocopy of Nepali citizenship certificate, both sides.

   Required

5. Schengen visa application form (online + signed)

   Filled online via the official Dutch government portal — only online-completed forms generate a unique code. Print and sign with a blue pen. Handwritten forms NOT accepted.

   Required

6. Cover letter

   Detailed letter in English stating purpose, itinerary, sponsor (if any), self-funding, and intent to return — addressed to the Embassy of the Netherlands, New Delhi.

   Required

7. Confirmed return / onward airline ticket

   Showing arrival in and departure from the Schengen Area within the visa validity (issue an airline-confirmed PNR; do NOT pay for the ticket before the visa is approved — VFS accepts a confirmed reservation).

   Required

8. Confirmed accommodation for the entire stay

   Hotel reservations in the applicant's name covering every night, OR a notarised host-invitation with host's ID + Dutch residence proof.

   Required

9. Schengen-approved travel medical insurance

   Minimum EUR 30,000 cover including emergency medical, hospitalisation, and repatriation; valid throughout the Schengen Area for the entire stay.

   Required

10. Bank statement (last 6 months)

    Original, signed and stamped on every page; recommended closing balance ≥ NPR 500,000–700,000 for tourist short-stay; higher for long-stay.

    Required

11. ANY ONE income bundle — Business / Salary / Pension / Rental (only one needed)

    See per-bundle breakdown below — submit the bundle that matches your active income source.

    Required

12. Income Details & Supporting Documents (For Visa Application)

    Important Notes: (1) All documents issued in Nepali language must be translated into English and notarised (certified by a notary public). (2) The applicant is required to provide documents for any ONE source of income only from the categories listed below.

    Required

13. 1. Business Income

    Applicants involved in business must submit the following:

    Conditional

14. PAN Certificate

    Permanent Account Number certificate issued by the Inland Revenue Department (IRD).

    Required

15. Business Registration Certificate

    Submit ONE of: (a) Company Registrar Certificate (for private/public limited companies), (b) Cottage / Small Industry (Gharelu) Registration, OR (c) Municipality / Ward (Wada) Registration Certificate.

    Required

16. Additional Registration Certificates (if applicable)

    Sector-specific endorsements: (a) Tourism Board Registration for travel-related businesses, (b) Nepal Rastra Bank (NRB) Registration for financial institutions, (c) Contractor License from Municipality / Ward Office.

    Conditional

17. Latest Audit Report

    Signed by a Nepal Chartered Accountants Institute (ICAN)–registered auditor, with company stamp.

    Required

18. Tax Clearance Certificate

    Issued by the Inland Revenue Department (IRD) for the latest fiscal year.

    Required

19. 2. Salary-Based Income

    Applicants who are employed must provide:

    Conditional

20. Salary Certificate / Salary Letter

    On employer letterhead, signed and stamped — stating designation, joining date, monthly gross / net salary, and tenure.

    Required

21. Leave Approval Letter

    Confirming sanctioned leave dates covering the full trip plus a buffer; signed by HR / authorised signatory.

    Required

22. No Objection Certificate (NOC) from employer

    Confirming the employer has no objection to the trip and the applicant will return to duty after the leave window.

    Required

23. Tax Clearance Certificate from IRD OR Tax Submission Letter from employer with tax statements

    Either personal tax clearance from the Inland Revenue Department for the latest year, OR an employer letter confirming TDS deduction + remittance with attached employee tax statement.

    Required

24. 3. Pension Income

    Applicants receiving pension must submit:

    Conditional

25. Pension Certificate (Pension Patta)

    Original Nijamati / armed-forces pension book issued by the Pension Management Office, plus copies of all entries.

    Required

26. Company ID Card (if available)

    Photocopy of the former government / public-sector service ID card (front + back).

    Conditional

27. Recent Pension Bank Statement

    Last 3–6 months of pension-account transactions showing regular monthly pension credits — original, signed and stamped on every page.

    Required

28. Pension Receiving Confirmation Letter from Bank

    On bank letterhead, confirming the applicant's pension account, monthly credit amount, and account holder details.

    Required

29. 4. Rental Income

    Applicants earning rental income must provide:

    Conditional

30. Land Ownership Certificate

    Original + copy of the Lalpurja (land title deed) for the rental-yielding land / property.

    Required

31. Building Completion Certificate

    Issued by the Municipality / Nagarpalika engineering office confirming the building is completed and fit for occupancy.

    Required

32. Land and Building Tax Payment Certificate

    Latest fiscal-year payment receipts from Municipality (Nagarpalika) and Ward (Wada) office (malpot / bhumi-ghar tax).

    Required

Important notes

• Every Nepali-language document MUST be accompanied by a notary-certified English translation — embassies will reject untranslated originals. Use a Nepal Bar Council–registered translator and have each translation notarised by a Notary Public.
• The Netherlands has NO embassy in Nepal — every Nepali Schengen short-stay and Caribbean visa application is filed at VFS Global Kathmandu (Chhaya Center, Thamel) and forwarded to the Embassy of the Netherlands in New Delhi for adjudication.
• Long-stay MVV visas follow a two-step process: the Dutch sponsor (employer / institution / family) lodges the residence-permit application with the IND (Immigratie- en Naturalisatiedienst) in the Netherlands FIRST. Only after IND approval does the applicant collect the MVV sticker — Nepal applicants cannot apply for an MVV directly at VFS; the approved-passport sticker is couriered to Nepal from the Embassy New Delhi (or collected at New Delhi / Bangalore / Mumbai consulates).
• Lead time: short-stay applications can be filed up to 6 months before travel; minimum 15 calendar days before departure. MVV applicants have 3 months from IND approval to collect the sticker.
• VFS service charge: NPR 3,310 + Two-way International Transfer fee NPR 3,484 per application — paid in CASH in NPR only at the centre. All fees are non-refundable.
• Mandatory courier service for passport return is currently in place — courier costs are paid by the applicant.
• Schengen-approved travel medical insurance with minimum EUR 30,000 cover (incl. emergency repatriation) is mandatory and must be valid throughout the Schengen Area for the entire stay.
• Applications must be filled online via the official Schengen visa application form on the Dutch government portal — only forms completed online generate a unique code; handwritten forms are NOT accepted.
• Photo + fingerprints (biometrics) collection is mandatory for every applicant aged 12+. If you submitted biometrics for a Dutch / Schengen visa within the last 59 months, you may not need to give them again (especially for the Blue Carpet seafarer programme).
• Schengen visas for the main destination: when travelling to multiple Schengen countries, apply with the country where you stay longest. If equally long, apply with the country of first entry. If also travelling to a non-Schengen country (e.g. UK, Croatia, Romania, US), apply for the non-Schengen visa FIRST.
• Recognised travel documents: not all travel documents are recognised by the Netherlands — applications with non-recognised travel documents are inadmissible. Check the EU recognised-travel-documents list before applying.
• Travelling with minors: a "consent letter for minors travelling abroad" is required when a minor travels with one parent or alone — see the per-visa checklist for details.
• Visa After Approved Appeal: if a previous Dutch visa application was refused and you appealed (objection to IND) successfully, you can walk in at VFS Kathmandu Mon–Fri 09:00–13:00 without an appointment to collect the visa. The official consular fee is waived; only VFS service NPR 3,310 + courier NPR 3,484 apply.
• Overstay: exceeding 90 days within any 180-day period risks a 2-year visa sanction across all Schengen countries.