Sample Travel Itinerary for a Belgium Visa from India

Checklist requirements here are as published on the official sources, checked on 15 October 2026. For fees, centres and processing times, see our Belgium visa guide for Indians.

What does Belgium's checklist ask for?

The Embassy's Visa C Tourism checklist names five items that describe your trip and how you will pay for it:

• A full detailed itinerary.
• A hotel reservation for the total stay in Belgium and other Schengen countries.
• A letter of employer stating income and vacation days (or commerce register inscription, or school certificate for students).
• Proof of financial means: passbook, 3-month bank statement, income tax papers, salary slips, or a guarantee under Annex 3bis.
• A flight ticket reservation.

The itinerary is the document that ties the others together. An officer reads it first and then checks that the hotel nights, flight dates and leave days agree with it.

What does a 7-day sample itinerary look like?

The table below is a template for a first trip based in Belgium. Replace the day numbers with real dates, and the hotel column with the names and addresses on your reservations.

Put your name, passport number and the total trip dates at the top of the page. A short line at the end stating who pays for the trip, and when you rejoin work, links the itinerary to your employer letter.

How do you adapt it if you visit other Schengen countries?

Belgium's checklist asks for hotel reservations covering the total stay in Belgium and other Schengen countries. If you add two nights in Amsterdam or Paris, the itinerary must show those nights, and a hotel reservation must cover each of them.

Keep Belgium as the clear centre of the trip if you apply to Belgium. A plan where most nights fall in another country invites the question of why you did not apply to that country's consulate.

The insurance must match the wider route too. Belgium asks for overseas travel medical insurance valid for all Schengen countries, covering at least EUR 30,000, for the entire trip including the arrival and departure dates.

How should the itinerary line up with your money?

The Immigration Office guideline for a short stay is generally at least EUR 95 per day if you stay in a hotel, or EUR 45 per day if you stay with a private individual. Count the days in your itinerary, multiply by the right figure, and make sure your bank statements cover it comfortably.

Use the same dates everywhere. If the itinerary says seven days, the employer letter should approve leave for at least those days, and the bank statements should be the original ones for the last three months, stamped and signed by the bank. Explain any large recent deposit in a covering note, as the Immigration Office asks.

What changes for a family visit or a business trip?

A family or private visit is built around the host rather than hotels. The checklist asks for an invitation from the person in Belgium stating the purpose, address, phone, email and period of stay, plus proof of family relationship and a ticket reservation. If the host pays, add the original guarantee letter (article 3bis) legalised by the municipality.

A business itinerary follows the invitation from the Belgian company, which must state the exact purpose and period. Add a confirmation letter from your Indian company explaining the purpose and duration and guaranteeing to cover all costs, plus a hotel reservation for the total stay.

What must you do after you land in Belgium?

Two recent changes affect what happens once your itinerary becomes real travel. Since 10 April 2026, short-stay visitors, who must declare their presence in Belgium within three days of arrival, can do this online with the 'My Address in Belgium' (MAB) form instead of at the local municipality. From the same date, the EU Entry/Exit System is fully operational and replaces passport stamping for short-stay travellers such as Indian Schengen visa holders.

Keep your hotel addresses handy: the MAB declaration asks where you are staying.

Itinerary mistakes to avoid

• Dates in the itinerary that differ from the flight reservation or the VisaOnWeb form.
• Nights with no hotel reservation behind them, especially in a second country.
• An insurance policy that starts a day after you land.
• A packed plan that implies hotel nights you have not booked.
• Applying too early: the Embassy's C checklists say at the earliest three months before travel, while the VFS page says within 6 months, so check with VFS before booking an appointment.

Yatra For Fun's India office in Gurugram prepares day-by-day travel itineraries, verifiable flight reservations, hotel bookings and cover letters for Belgium files. Packages run from INR 1,000 for a flight reservation to INR 3,000 for a reservation, hotel, itinerary and cover letter. WhatsApp +91 95230 91018 or reach us through our contact page.

Frequently asked questions

Does the Belgium itinerary need to be signed?

The checklist asks for a full detailed itinerary but does not set a format. What matters is that its dates, cities and overnight stays match your hotel and flight reservations and your application form.

Should I buy my flight ticket before applying for a Belgium visa?

The Belgian tourism and business checklists ask for a flight ticket reservation, not a purchased ticket. Buying a non-refundable fare before the decision is a risk you do not need to take.

How long does Belgium take to decide a tourist visa?

As a general rule, a decision comes within 15 working days of submission. It can be extended to 30 calendar days, and exceptionally 60, if the file is referred to the Immigration Office in Belgium.

How much does a Belgium tourist visa cost from India?

The short-stay visa fee is EUR 90 / INR 10170 under the Embassy tariff from 1 October 2026, plus a VFS service fee of INR 2825 per application on VFS Global's Belgium centre pages.