Poland Student Visa Requirements for Indians: 2026 Checklist

This checklist combines the Embassy's study-visa checklist of 14 May 2026, the VFS Global checklist of February 2026 and the Embassy's consular fee table, as published on the official sources, checked on 15 October 2026. It covers first- and second-cycle, PhD and postgraduate students. For tourist and work visas, see our Poland visa guide for Indians.

What is on the Poland student visa checklist for 2026?

Bring every item below to the VFS centre, in the order the checklist gives. Originals are asked for where the table says so.

The Embassy states that no additional documents are required beyond its published lists.

Is a B2 language certificate now compulsory?

Yes. The Embassy's study-visa checklist dated 14 May 2026 lists a language proficiency certificate as mandatory, at the level your institution requires and not lower than B2.

This is a change from the VFS checklist of February 2026, which listed English tests only as recommended optional documents. The Embassy still recommends minimum scores for English-taught courses: IELTS 6.5, TOEFL iBT 79 or CAE 176. Where the two checklists differ, the Embassy's newer version is the safer one to follow.

How much money must an Indian student show for Poland?

The applicant or a sponsor must cover three things:

• Living costs of 1010 PLN per month.
• Accommodation costs, matching the monthly fees in your accommodation documents.
• 2500 PLN for return travel.

The Embassy accepts these forms of evidence: traveller's cheques, a credit-card limit certificate, money in a Polish, EU, EEA or Swiss bank, a scholarship, or a notarised sponsorship letter supported by the sponsor's employment certificate and salary. An ordinary Indian savings account is not on that list, so where a parent in India is paying, the listed route is the notarised sponsorship letter with the parent's employment and salary proof.

How do you book a Poland student visa appointment from India?

1. Register on e-Konsulat. National visas for study start on the e-Konsulat portal. Study slots are given in order of registration, not by draw.
2. Watch the slot release. New Delhi releases study slots on Monday, Tuesday and Wednesday at 10:00; Mumbai every two weeks on Wednesday at 10:30.
3. Complete the VFS online form at eforms.vfsglobal.com and print it.
4. Pay the VFS service fee of INR 1026 online when booking; it is non-refundable once the appointment is confirmed.
5. Submit in person at a VFS centre in your mission's jurisdiction on the assigned date. Fingerprints are taken from applicants aged 12 and above.

Apply no earlier than 6 months and, as a rule, no later than 15 calendar days before the start of your stay. The Embassy and the Consulate General do not work with visa agents, and applications must be completed by the applicant on e-Konsulat.

What does the visa cost and how long does a decision take?

The consular fee for a national (D) study visa is INR 21120 / EUR 200 under the Embassy's fee table effective 1 January 2026. It is non-returnable whatever the decision. VFS adds INR 1026, and courier return is optional at INR 960 per passport.

A national visa is issued or refused within 15 days of submission, unless the application is inadmissible. In justified cases this can be extended to 30 days, and if the Head of the Office for Foreigners must be consulted, the decision comes within 5 days of receiving that information. Files from satellite centres add 48-72 hours of transit to New Delhi or Mumbai.

The European Commission's refusal rate for Polish consulates in India, 17.0% in 2025 (1,640 visas not issued; 9,673 applications lodged), covers short-stay Schengen visas only. It says nothing about national study visas.

Which Polish office handles your state?

VFS Poland centres operate in Ahmedabad, Bengaluru, Chandigarh, Chennai, Hyderabad, Jaipur, Kolkata, Lucknow, Mumbai and New Delhi. Lakshadweep is not listed under either office.

Which mistakes get a Polish study file into trouble?

• Photocopies instead of originals: the admission certificate must be the original.
• Unapostilled certificates: education documents must carry an apostille, and first-cycle applicants also need the NAWA recognition statement.
• A language score below B2: the Embassy now treats B2 as the floor.
• Funds only in an Indian account: use one of the listed forms of evidence.
• Buying a ticket too early: the checklist asks only for a one-way reservation, so a verifiable flight reservation is enough until the visa is issued.

If a refusal does happen, you can appeal once within 14 days, with the passport, an appeal letter and the INR 21120 reconsideration fee.

Yatra For Fun's India office in Gurugram can prepare the one-way flight reservation and the covering letter for a Polish study file. Our packages range from INR 1,000 for a flight reservation to INR 3,000 for a reservation, hotel booking, itinerary and cover letter. Message us on WhatsApp at +91 95230 91018 or through the contact page.

Frequently asked questions

Do I need a return ticket for a Poland student visa?

No. The Embassy of Poland's study checklist asks only for a one-way flight reservation. Return travel is covered instead by the 2500 PLN you must show in your funds.

Can a travel agent submit my Poland student visa application?

No. Applications are submitted personally at a VFS Global centre, and the Embassy and Consulate General do not cooperate with travel agencies or visa agents. Using an intermediary gives no preferential treatment.

Do PhD students from India use the same Poland checklist?

Yes. The national (D) study route covers first- and second-cycle, PhD and postgraduate studies, and the study checklist covers PhD students. Second and third-cycle applicants submit their apostilled degree certificate instead of the higher secondary certificate.

Is the Poland student visa fee refunded if the visa is refused?

No. The INR 21120 national visa fee is non-returnable whatever the decision. An appeal costs another INR 21120 and must be lodged within 14 days.