Luxembourg Tourist Visa Cover Letter Template for Indians

This guide is based on the requirements as published on the official sources, checked on 2026-10-15. The Embassy of Luxembourg in New Delhi decides all Luxembourg visas for applicants in India, and files are lodged at the Luxembourg Visa Application Centres run by VFS Global. For the full document list and fees, see our Luxembourg visa guide for Indians.

Which cover letter does the Luxembourg checklist actually ask for?

Many applicants expect to write a personal letter. The Luxembourg tourist checklist asks for something different: a letter from the organisation you belong to.

Retired applicants show pension statements for the last three months in place of payslips.

What must the employer's covering letter state?

The checklist names three facts. Each one should be easy to find in the letter:

• Position: your designation, ideally with the department.
• Length of service: your joining date, so the reader can see how long you have worked there.
• Leave granted: the exact start and end dates of your approved leave, covering the whole trip.

The letter must be an original on letterhead. All documents go on A4 sheets and must be in English or come with a sworn English translation. Address it to the Visa Section, Embassy of Luxembourg, 84 Jor Bagh, New Delhi 110003. Adding your full name and passport number in the subject line is a sensible way to tie the letter to your file, though the checklist does not require it.

Sample covering letter for a salaried employee

Adapt the wording below on your company's letterhead. Replace everything in square brackets, and keep every detail consistent with your payslips and employment contract.

[Company letterhead]
Date: [DD Month YYYY]

To
The Visa Section
Embassy of Luxembourg
84 Jor Bagh, New Delhi 110003

Subject: Employment and leave confirmation for [full name as in passport], passport no. [number]

Dear Sir or Madam,

This is to certify that [full name] has been employed with [company name] since [joining date] and currently holds the position of [designation] in the [department] department.

[He/She] has been granted leave from [start date] to [end date] to travel to Luxembourg for tourism. [He/She] will resume duties on [date of return to work].

For verification, please contact [name, designation, phone number and official e-mail address].

Yours faithfully,
[Signature and company seal]
[Name and designation of signatory]

Keep the letter to one page. Its job is to confirm facts, not to argue your case.

How do students, self-employed applicants and business travellers adapt it?

• Students: ask your school or college for an original letter on letterhead confirming your enrolment and the leave or vacation dates.
• Self-employed: issue the letter on your own company's letterhead, describing your role and the dates you will be away, and attach the company register excerpt or GST registration.
• Business visitors: your Indian employer's letter states your position and length of service, while the Luxembourg company sends an invitation on its own paper, signed, with the programme, travel dates, your details and who pays expenses. Business, family and cultural applicants may have an authorised company representative or travel agent submit the file; tourists must submit in person.

Should you add a personal cover letter as well?

The checklist does not list one. Your trip is shown through other required documents: a complete travel programme with itinerary, dates and places to be visited; proof of accommodation; proof of means of transport (a reservation is enough, and a paid ticket is not required); and evidence of economic, family and social roots in India.

If you choose to add a short personal letter, use it only to summarise what those documents already show: why you are travelling, your dates, that Luxembourg is your main destination, where you will stay and how you are paying. The Embassy says to apply to Luxembourg only if it is your main destination, so your letter and travel itinerary should make that obvious.

Which cover letter mistakes weaken a Luxembourg file?

European Commission data shows that 23.0% of Schengen visa applications lodged at Luxembourg consulates in India in 2025 were not issued (814 of 3,684). That is a refusal rate across all applicants, not a prediction, but inconsistent paperwork is an avoidable risk:

• Submitting a photocopy or scanned print instead of the original letterhead letter.
• Leave dates that are shorter than the trip shown on your flight reservation and itinerary.
• A designation or joining date that differs from your payslips or employment contract.
• A letter in a language other than English without a sworn translation.
• Describing a trip where another Schengen country takes up most of the days.
• Forgetting the extra signed insurance declaration if you request a multiple-entry visa.

The tourist fee is INR 9,330 on the VFS page (the Embassy states EUR 90, shown as 9900 INR), plus a VFS service charge of INR 2,281.

Yatra For Fun's India office in Gurugram prepares cover letters, flight reservations, hotel bookings and travel itineraries for visa files. Packages range from INR 1,000 (flight reservation) to INR 3,000 (reservation, hotel, itinerary and cover letter); WhatsApp +91 95230 91018 or use our contact page.

Frequently asked questions

Can my Luxembourg cover letter be in Hindi?

Only with a sworn English translation. The Embassy asks for all documents on A4 sheets, in English or accompanied by a sworn English translation.

Can a travel agent hand in my Luxembourg tourist file with the cover letter?

No. Tourist visa applicants must submit in person, without representatives or travel agents. Business, family or friends, cultural and long-term applicants may use an authorised company representative or travel agent.

What letter do I need to visit family in Luxembourg?

The Embassy asks for an informal invitation letter giving the host's address in Luxembourg, a copy of the host's ID and proof of your relationship. If your own means are insufficient, the host subscribes a formal obligation (prise en charge).

Does a cover letter replace bank statements for a Luxembourg visa?

No. You still need an original bank statement for the last 3 months, stamped or signed by the bank, ITR acknowledgments for two years, and payslips or pension statements for the last three months.