How to Write a Denmark Visa Cover Letter from India (Sample)

This page covers the letter you write yourself for a Schengen short-stay visa lodged in India, based on the Embassy's checklists as published on the official sources, checked on 15 October 2026. The visa requirements themselves are summarised on our Denmark visa page for Indian citizens, and the Embassy's own list is on its document checklists page.

Two cover letters: which one is the Embassy asking for?

Denmark's process produces two documents that are both called a cover letter, and Indian applicants often mix them up.

• The ApplyVisa cover letter. You fill in the Schengen application and pay the EUR 90 visa fee online at applyvisa.um.dk. The system then produces a cover letter that you print and sign. Its Cover Letter ID is what you use to book the VFS Global appointment, one appointment per family or group member. VFS asks you to allow up to 24 hours after completing the form and paying the fee before the appointment calendar opens.
• Your personal cover letter. The tourist checklist separately asks for a cover letter stipulating purpose, duration, accompanying persons, transport and accommodation. This is the letter you draft, sign and place in your file.

You need both. The first proves that the online application exists. The second explains the trip in your own words so the case officer can match it against your documents. Applications from all 11 VFS centres in India are decided by the Embassy in New Delhi; the Consulate General in Bangalore and the honorary consulates in Chennai, Kolkata and Mumbai do not provide visa services.

What must a Denmark tourist cover letter say?

The checklist names five points. Write a short paragraph for each, and make sure a document in your file confirms it.

Add two points the checklist tests elsewhere: who pays for the trip, and why you will return to India. Both are checked against your financial and employment documents, described further down.

Sample Denmark visa cover letter for a tourist from India

Replace everything in square brackets. Keep it to one page, sign it, and print it in colour on A4 paper, which the Embassy asks for all documents.

To
The Visa Section
Royal Danish Embassy, New Delhi

Date: [date]

Subject: Application for a Schengen short-stay visa (tourism), [full name as in passport], passport no. [number], ApplyVisa Cover Letter ID [ID]

Dear Sir or Madam,

I, [full name], an Indian citizen living at [address], am applying for a short-stay visa to visit Denmark for tourism from [entry date] to [exit date], a total of [number] days. Denmark is my main destination. I will also spend [number] days in [other Schengen state, if any].

I will travel with [name, relationship, passport number] / I will travel alone. We will fly from [Indian city] to [arrival airport] on [date] and return on [date]; the reservations are enclosed. Within Denmark we will travel by [train, bus or car].

I will stay at [hotel or address, city] from [date] to [date] and at [second hotel] from [date] to [date]. The booking confirmations are enclosed.

I work as [designation] at [employer], [city], since [year], and my employer has approved leave from [date] to [date]. I will meet all costs of the trip myself. I enclose my bank statement and salary slips for the last three months and my income tax return acknowledgments for the last two assessment years.

I will return to India on [date] and resume work on [date]. [List previous Schengen visas, or state that this is your first Schengen trip.]

Enclosures: application form and ApplyVisa cover letter, fee receipt, passport and copies, photograph, travel medical insurance, flight reservations, accommodation proof, bank statement, salary slips, ITR acknowledgments, leave letter.

Yours faithfully,
[Signature]
[Full name], [mobile number], [email]

How does the letter change for business, family visits or study trips?

For other purposes the Embassy changes who writes the letter and what it must contain.

• Business visa: a covering letter from your Indian organisation or company stating your identity, the purpose, and the period and place of stay, plus a signed invitation from the inviting party. The Danish host may use the online invitation form on nyidanmark.dk.
• Red Carpet (business): the Annex C Red Carpet Cover Letter, signed, dated and stamped by an authorised signatory, with a signed invitation. Red Carpet applicants need no appointment at the centres on operational days.
• Visiting family and friends: your own cover letter, proof of relationship, an invitation from the host (the Embassy recommends the online VU2 form) and evidence of the host's legal residence, such as a passport copy and residence permit card.
• Study, sports or cultural visits: a covering letter from the Indian organisation or school giving your name, date of birth, itinerary, purpose, relevance to your studies and the period, preferably with the online VU3 form.
• Seafarers in transit: a covering letter and a list of seafarers when an Indian shipping agency submits the files.

Which facts in your letter will the Embassy cross-check?

A cover letter is only as strong as the papers behind it. The tourist checklist gives the Embassy several ways to test it.

• Money: your original bank statement for the last three months, stamped and signed by the bank, must show means of DKK 350 per day if you stay in a private home or DKK 500 per day in a hotel. Multiply the days in your letter by the right daily figure and check that your balance covers it.
• Income: employees add payslips for the last three months, the employment contract and a holiday approval or leave letter. Company owners add the certificate of registration with the GST number. Retired applicants add pension statements for the last three months.
• Dates: your travel medical insurance must be valid for all Schengen countries, cover at least EUR 30,000 and run for the entire trip, including the arrival and departure days.
• Sponsorship: if someone else pays, add proof of sponsorship, the sponsor's letter and a copy of the sponsor's photo ID. You still sign your own cover letter.

The Embassy may also call you for an interview or ask for more documents, so write only what you can explain in person.

Mistakes that weaken a Denmark cover letter

1. Dates that differ between the letter, the ApplyVisa form, the flight reservation and the insurance policy.
2. Buying tickets to prove the trip. The Embassy recommends not buying tickets before the visa is approved; a return reservation is what the checklist asks for.
3. Naming Denmark as the main destination when most nights are in another Schengen state.
4. Leaving out a travelling child's papers: copy of the birth certificate, notarised consent of the non-travelling parent and copies of both parents' passports or IDs.
5. Submitting late in peak season. Between March and September the Embassy recommends submitting to VFS at least 4 weeks ahead. A decision normally comes within 15 days of the Embassy receiving the file, up to 30 days if further enquiry is needed and up to 45 days in exceptionally difficult cases.

If you would rather not draft it yourself, Yatra For Fun's India office in Gurugram prepares cover letters, flight reservations, hotel bookings and day-wise itineraries for visa files. Packages run from INR 1,000 for a flight reservation to INR 3,000 for a reservation, hotel, itinerary and cover letter together. Message us on WhatsApp at +91 95230 91018 or through our contact page.

Frequently asked questions

Is the ApplyVisa cover letter enough for a Denmark tourist visa?

No. The ApplyVisa cover letter is the printed and signed output of your online application at applyvisa.um.dk, and its Cover Letter ID is used to book the VFS appointment. The Embassy's tourist checklist separately asks for a cover letter stating your purpose, duration, companions, transport and accommodation, so submit both.

Who signs the covering letter for a Denmark business visa?

Your Indian organisation or company issues it, stating your identity, the purpose, and the period and place of stay. Red Carpet applicants use the Annex C cover letter, signed, dated and stamped by an authorised signatory. Both need a signed invitation from the Danish party.

How much money should my Denmark visa file show?

The Embassy asks for means of DKK 350 per day if you stay in a private home or DKK 500 per day in a hotel. Show this in an original bank statement for the last three months, stamped and signed by the bank.

Where do I submit the cover letter for a Denmark visa?

With the rest of your documents at a VFS Global Visa Application Centre, by appointment. There are 11 centres in India, including New Delhi, Mumbai, Bengaluru, Chennai, Kolkata and Pune, and every file goes to the Embassy in New Delhi for a decision.