How to Book a Denmark Visa Appointment at VFS in India

The process below is as published on the official sources, checked on 15 October 2026. VFS Global is the Embassy's official partner in India, but the decision on every application is taken by the Embassy in New Delhi.

Why can't you book a Denmark VFS slot straight away?

Denmark runs the application in two systems. The form and the visa fee live on the Danish ApplyVisa portal. VFS only receives your documents and biometrics. The VFS booking page asks you to allow up to 24 hours after you complete the ApplyVisa form and pay, so the data can be validated. Only then does the appointment calendar open, and it asks for the ApplyVisa Cover Letter ID.

If the calendar does not yet accept your Cover Letter ID, check whether 24 hours have passed since you completed ApplyVisa and paid.

How do you book a Denmark visa appointment, step by step?

1. Fill the application at applyvisa.um.dk for your visa type, such as tourist or business.
2. Pay the visa fee online on the same portal: EUR 90 for adults and EUR 45 for children from 6 to below 12, at the exchange rate of the date of application.
3. Print and sign the ApplyVisa cover letter and the fee payment receipt.
4. Wait up to 24 hours for VFS to validate your ApplyVisa data.
5. Book the VFS slot with your Cover Letter ID. Book one appointment for each family or group member.
6. Attend the centre with your documents for submission and biometrics, and pay the VFS service fee of INR 2090 (EUR 19) by cash, card or UPI.

Which VFS centre can you choose?

VFS runs Denmark visa application centres in 11 cities: Ahmedabad, Bengaluru, Chandigarh, Chennai, Cochin, Hyderabad, Jaipur, Kolkata, Mumbai, New Delhi and Pune. Files from every centre go to the Embassy in New Delhi for a decision.

The Consulate General of Denmark in Bangalore and the honorary consulates in Chennai, Kolkata and Mumbai offer no visa services, so do not plan to submit there.

How far in advance should you book?

The Embassy normally decides a short-stay visa within 15 days from the day it receives the file, excluding VFS submission and transport time. This can rise to 30 days if further enquiry is needed and up to 45 days in exceptionally difficult cases. For peak season, March to September, the Embassy recommends applying at VFS at least 4 weeks before travel.

Book early enough to cover both the wait for a slot and the processing period. The Embassy may also ask you to attend an interview or provide further documents, which adds time.

What should you carry on appointment day?

• Signed ApplyVisa application form and the printed fee payment receipt.
• Passport issued within the last 10 years, valid three months beyond your stay, with two blank pages, plus an extra copy of the ID page for collection.
• One recent colour photo, 3.5cm x 4.5cm, white background, less than six months old.
• Travel medical insurance valid for all Schengen countries with at least 30,000 Euros cover.
• Return flight reservations; the Embassy recommends not buying tickets before approval.
• Original bank statement for the last three months, stamped and signed, showing DKK 350 per day (private home) or DKK 500 per day (hotel).
• ITR acknowledgment for the last two assessment years, plus payslips and leave approval if employed.

All documents should be in colour on A4 paper.

Who can skip the appointment?

Business applicants under the Red Carpet scheme can attend VACs without an appointment on operational days. They bring the Annex C Red Carpet Cover Letter, signed, dated and stamped by an authorised signatory, and a signed invitation.

Residence-permit applicants (work and study) follow a different route: they create a case order ID, pay the fee and then record biometrics at VFS. For the Pay Limit Scheme and student permits, biometrics must be recorded no later than 14 days after the online application.

What happens after the appointment?

Once the Embassy decides, collect your passport at the same centre with the original receipt (ICR) and a copy of a government photo ID, or receive it by courier if you chose that at submission. Only an immediate family member or an authorised company representative may collect on your behalf.

For questions, the Embassy's visa helpline is +91-11-4209 0751 (Monday, Wednesday and Friday, 14:00-15:00) and the VFS Denmark helpline is +91-22-67866009. European Commission data show 7.1% of Schengen visa applications lodged at Danish consulates in India were not issued in 2025, an outcome figure across all purposes rather than a prediction. Read our Denmark visa guide for Indians for fees and documents in full.

Yatra For Fun's India office in Gurugram prepares flight reservations, hotel bookings, itineraries and cover letters for Danish visa files. Packages range from INR 1,000 for a flight reservation to INR 3,000 for a reservation, hotel, itinerary and cover letter. WhatsApp +91 95230 91018 or contact us.

Frequently asked questions

Is the Denmark VFS service fee refundable?

No. VFS charges INR 2090 (EUR 19) per applicant, payable by cash, card or UPI, and the fee is non-refundable. The EUR 90 visa fee is paid separately online at applyvisa.um.dk.

Can one person book Denmark appointments for the whole family?

You can book together, but VFS requires one appointment per family or group member, each linked to that person's ApplyVisa Cover Letter ID.

How much money should my bank statement show for Denmark?

The checklist asks for means of DKK 350 per day if you stay in a private home or DKK 500 per day if you stay in a hotel, shown on an original three-month statement stamped and signed by the bank.

Does Denmark offer an eVisa to Indians?

No. You fill the form and pay online at applyvisa.um.dk, but you must still book a VFS appointment and hand in the signed cover letter, documents and biometrics in person.