Canada Visa Itinerary & Hotel Proof for Nepali 2026

Document checklist and eligibility for the Canada itinerary & hotel proof visa

Embassy reviewers in Kathmandu check five things in order on every Nepali file:

1. Passport with the required validity remaining beyond return and at least 2 blank pages.
2. Identity proof — Nepali citizenship card or NID copy with the application form.
3. Financial proof — 3-6 months of bank statements (original, signed and stamped on every page), tax returns where applicable, salary slips.
4. Travel intent — flight bookings (Yatra dummy ticket NPR 999 if you don't want to commit yet) and hotel reservations covering the full stay.
5. Itinerary & Hotel Proof purpose proof — purpose-specific cover letter signed and dated.

The application is rejected if any one line is missing or unsigned — there is no partial credit.

Quick facts

Visa type	Visitor Visa (TRV) — IMM 1442
Stay duration	Up to 6 months per entry (officer discretion at port of entry; can be extended onshore via IMM 5708 Visitor Record).
Validity	Multi-entry up to passport expiry or 10 years, whichever is earlier (default for successful applications).
Entries	Multiple (default) or Single (rare, event-specific).
Processing time	IRCC "80% processed within" tracker for Nepal: typically 30–90 calendar days. Add 1–2 weeks for VFS biometric appointment + courier transit.
Financial requirement	Bank statement (last 6 months) showing minimum NPR 5 lakh (5,00,000) ending balance — ~CAD 1,000/month coverage demonstrated. Joint accounts allowed if you are the primary holder.
Embassy / centre	VFS Global Canada Visa Application Centre — Kathmandu
Address (Kathmandu)	Tridevi Marg, Thamel, Kathmandu (next to Garden of Dreams). Mon–Fri 08:30–15:00 submission, 15:00–16:00 collection. Biometrics + passport drop-off only — visa applications must be filed online via the IRCC Secure Account first. Book appointment at visa.vfsglobal.com/npl/en/can.
Hours	Mon–Thu 08:00–16:30, Fri 08:00–13:30 (consular by appointment only). Visa decisions issued by IRCC officers, not the mission.
Online portal	https://ircc.canada.ca/english/e-services/account.asp (IRCC Secure Account — file Application for Temporary Resident Visa IMM 5257) · https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/visitor-visa.html · https://visa.vfsglobal.com/npl/en/can (VFS Canada Nepal — biometrics + collection)
Last verified	2026-04-26

Important notes for Nepali applicants

• Every Nepali-language document MUST be accompanied by a notary-certified English translation — embassies will reject untranslated originals. Use a Nepal Bar Council–registered translator and have each translation notarised by a Notary Public.
• Income proof for Canadian visas: ANY ONE of the four Nepal-side income bundles is sufficient (Business OR Salary OR Pension OR Rental) — pick the bundle matching your active income source. IRCC officers focus on demonstrating settled financial life and intent to return.
• Nepali ordinary passport holders MUST apply for a Canadian visa — Nepal is NOT eTA-eligible. Visa is mandatory even for short tourist trips and airside transit longer than 48 hours.
• Default grant on a successful Visitor Visa (TRV / IMM 1442) is multiple-entry, validity until passport expiry or 10 years (whichever comes first), with up to 6-month stays per visit. Single-entry grants are unusual and usually tied to specific event-based travel.
• Biometrics (fingerprints + photo) are MANDATORY for all first-time Canadian visa applicants aged 14–79 from Nepal. Once collected, biometrics are valid 10 years across all Canadian visa applications — no re-collection needed in that window.
• Dual intent is permitted: applicants can simultaneously hold a temporary visa application and a permanent residence application (Express Entry / PNP / family sponsorship) without prejudice.

Documents required for the Canada itinerary & hotel proof visa

The embassy reviewer in Kathmandu checks the file in this order. Prepare each item to the specification before booking the appointment — the application is non-refundable on rejection.

Document	Required	Notes
Nepali passport bio-page (validity ≥ 6 months beyond intended return)	Yes	Plus copy of every page with prior visa stamps and entry/exit endorsements.
Recent passport-size digital photo	Yes	35 × 45 mm, white background, < 6 months old, in JPG/JPEG (uploaded to the IRCC portal).
IMM 5257 — Application for Temporary Resident Visa (signed PDF)	Yes	Generated by the IRCC Secure Account; the validation barcode must appear after signing.
IMM 5645 — Family Information form	Yes	Lists all immediate family members (parents, siblings, spouse, children) with current location and status.
Bank statement (last 6 months) having ending balance of NPR 5 lakh (5,00,000)	Yes	On bank letterhead, signed and stamped, in English. Joint accounts accepted if applicant is primary holder.
Cover letter explaining purpose, itinerary, and intent to return to Nepal	Yes	Addressed to the Visa Officer; 1–2 pages; outlines who, why, where, when, who funds the trip, and why you will return.
Confirmed return air ticket OR travel itinerary (Yatra dummy ticket NPR 999 acceptable at file-prep stage)	Yes
Hotel reservation / accommodation proof for full Canada stay	Yes
Invitation letter from Canadian host + sponsor passport / PR card / citizenship certificate copy	Recommended	Mandatory if visiting family / friends. Letter must include sponsor full name, status in Canada, address, phone, relationship to applicant, dates of stay, and who pays.
Travel insurance (CAD 100,000 medical coverage recommended)	Recommended	Strongly recommended; not strictly required for Visitor Visa but mandatory for Super Visa.
Nepal Police Clearance (MoFA-attested)	Recommended	Often requested for stays > 6 months or applicants > 30. Issue at MoFA Narayanhiti within last 90 days.
Upfront medical exam (UME) at IRCC Panel Physician	Recommended	Triggered when stay > 6 months, or working in healthcare / childcare / education. eMedical referral letter generated by IRCC portal.
ANY ONE income bundle — Business / Salary / Pension / Rental (only one needed)	Yes	See per-bundle breakdown below — submit the bundle that matches your active income source.
Income Details & Supporting Documents (For Visa Application)	Yes	Important Notes: (1) All documents issued in Nepali language must be translated into English and notarised (certified by a notary public). (2) The applicant is required to provide documents for any ONE source of income only from the categories listed below.
1. Business Income	Recommended	Applicants involved in business must submit the following:
PAN Certificate	Yes	Permanent Account Number certificate issued by the Inland Revenue Department (IRD).
Business Registration Certificate	Yes	Submit ONE of: (a) Company Registrar Certificate (for private/public limited companies), (b) Cottage / Small Industry (Gharelu) Registration, OR (c) Municipality / Ward (Wada) Registration Certificate.
Additional Registration Certificates (if applicable)	Recommended	Sector-specific endorsements: (a) Tourism Board Registration for travel-related businesses, (b) Nepal Rastra Bank (NRB) Registration for financial institutions, (c) Contractor License from Municipality / Ward Office.
Latest Audit Report	Yes	Signed by a Nepal Chartered Accountants Institute (ICAN)–registered auditor, with company stamp.
Tax Clearance Certificate	Yes	Issued by the Inland Revenue Department (IRD) for the latest fiscal year.
2. Salary-Based Income	Recommended	Applicants who are employed must provide:
Salary Certificate / Salary Letter	Yes	On employer letterhead, signed and stamped — stating designation, joining date, monthly gross / net salary, and tenure.
Leave Approval Letter	Yes	Confirming sanctioned leave dates covering the full trip plus a buffer; signed by HR / authorised signatory.
No Objection Certificate (NOC) from employer	Yes	Confirming the employer has no objection to the trip and the applicant will return to duty after the leave window.
Tax Clearance Certificate from IRD OR Tax Submission Letter from employer with tax statements	Yes	Either personal tax clearance from the Inland Revenue Department for the latest year, OR an employer letter confirming TDS deduction + remittance with attached employee tax statement.
3. Pension Income	Recommended	Applicants receiving pension must submit:
Pension Certificate (Pension Patta)	Yes	Original Nijamati / armed-forces pension book issued by the Pension Management Office, plus copies of all entries.
Company ID Card (if available)	Recommended	Photocopy of the former government / public-sector service ID card (front + back).
Recent Pension Bank Statement	Yes	Last 3–6 months of pension-account transactions showing regular monthly pension credits — original, signed and stamped on every page.
Pension Receiving Confirmation Letter from Bank	Yes	On bank letterhead, confirming the applicant's pension account, monthly credit amount, and account holder details.
4. Rental Income	Recommended	Applicants earning rental income must provide:
Land Ownership Certificate	Yes	Original + copy of the Lalpurja (land title deed) for the rental-yielding land / property.
Building Completion Certificate	Yes	Issued by the Municipality / Nagarpalika engineering office confirming the building is completed and fit for occupancy.
Land and Building Tax Payment Certificate	Yes	Latest fiscal-year payment receipts from Municipality (Nagarpalika) and Ward (Wada) office (malpot / bhumi-ghar tax).

How to apply for the Canada itinerary & hotel proof visa from Nepal

Create IRCC Secure Account -> complete IMM 5257 + IMM 5645 (Family Information) -> upload supporting docs + photo -> pay CAD 100 visa fee + CAD 85 biometrics fee online -> receive Biometric Instruction Letter (BIL) -> book appointment at VFS Kathmandu -> submit biometrics + passport -> wait for decision letter -> courier passport back via VFS.

1. Check eligibility against the criteria above and confirm the visa class is correct for your travel purpose.
2. Prepare the document file per the table above. Use a Nepal Bar Council-registered translator + notary for any Nepali-language original (employer letter, property docs, citizenship copy back-translation).
3. Book the appointment at https://ircc.canada.ca/english/e-services/account.asp (IRCC Secure Account — file Application for Temporary Resident Visa IMM 5257) · https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/visitor-visa.html · https://visa.vfsglobal.com/npl/en/can (VFS Canada Nepal — biometrics + collection) — slots fill quickly during peak windows.
4. Submit in person at VFS Global Canada Visa Application Centre — Kathmandu (Tridevi Marg, Thamel, Kathmandu (next to Garden of Dreams). Mon–Fri 08:30–15:00 submission, 15:00–16:00 collection. Biometrics + passport drop-off only — visa applications must be filed online via the IRCC Secure Account first. Book appointment at visa.vfsglobal.com/npl/en/can.). Arrive 15 minutes early.
5. Pay the fee (IRCC fees paid online by Visa / MasterCard / AmEx during application submission. VFS service charge + biometrics fee paid in cash NPR at the VAC counter (Tridevi Marg) at appointment time.).
6. Provide biometrics if requested (mandatory for sticker classes; e-visa classes typically do not require them).
7. Track and collect — most embassies provide a tracking reference. E-visas arrive by email; sticker visas return by courier or in-person collection.

What Yatra handles for Canada itinerary & hotel proof visa applications

• Document checklist tailored to the itinerary & hotel proof purpose — exactly what the Canada embassy requires for Nepali files in this class.
• Pre-submission review — we catch the documentation-gap rejections (wrong photo spec, missing translation, weak cover letter) before the file enters the queue.
• Appointment booking at VFS Global Canada Visa Application Centre — Kathmandu in Kathmandu.
• PNR-backed dummy tickets at NPR 999 — accepted by most embassies as proof of onward travel so you can apply before paying for non-refundable flights. Available at yatraforfun.com/dummy-ticket.
• Re-application support — if rejected, the Yatra service fee is waived on the second submission (you re-pay the embassy fee, which is non-refundable on either attempt).

Common mistakes Nepali applicants make on the Canada itinerary & hotel proof visa

The five mistakes below account for the majority of preventable rejections we see on Nepal-CA files. None of them are about the embassy being difficult — every one is fixable with a 30-minute pre-submission review.

1. Photograph not to the embassy specification. Most Canada missions reject photos that fall outside the exact dimensions (typically 35x45mm or 51x51mm), have a non-white background, show ears partially covered, or were taken more than 6 months ago. Use a photo studio in Kathmandu (Bagbazar / Putalisadak / Naxal) that knows the Canada embassy spec — pay the extra NPR 200 for a fresh, compliant set rather than reusing an old printout.
2. Bank balance pumped up the week before submission. Embassy reviewers read the 6-month statement, not the closing balance. A sudden NPR 5,00,000 deposit two weeks before submission with no salary or business inflow history flags as manufactured. Maintain a steady balance in line with declared income; if the funds are genuinely sponsored, attach the sponsor's 6-month statement and an undertaking letter rather than depositing into your own account.
3. Untranslated Nepali documents. Every Nepali-language document submitted to a Canada mission must be accompanied by a notary-certified English translation — citizenship card, employer letter on Nepali letterhead, lalpurja (land deed), municipality registration, audit reports. Use a Nepal Bar Council-registered translator and have each translation notarised by a Notary Public; embassies routinely return files with raw Nepali originals.
4. Cover letter that contradicts the booking dates. If the cover letter says you are travelling 12-25 Oct but the flight booking shows 14-22 Oct, the file gets returned for clarification. Re-read the cover letter against every attached booking before submission — dates, accommodation address, sponsor name, and total stay must match across all documents.
5. Hotel booking that allows free cancellation but no payment proof. Canada embassies increasingly recognise the "book a refundable hotel just for the visa, cancel after approval" pattern. A confirmation showing prepayment (or at minimum a non-zero deposit) carries far more weight than a free-cancellation booking. If you genuinely need flexibility, attach the booking plus a covering note explaining your itinerary contingencies — silence reads as deception.

After approval — the pre-departure checklist for Canada

Visa in passport is not the end of the work. Carry the following on the day of travel — Nepali passport holders are routinely secondary-screened at the entry port for Canada, and producing the right paperwork at immigration shortens the inspection from 30 minutes to 3.

• Printed visa or e-visa PDF — never rely solely on the digital copy on your phone. Carry one printed copy in your hand baggage and a backup in checked baggage.
• Confirmed return ticket in your name — Canada immigration may ask to see the onward flight at arrival, especially for tourist and visit classes.
• Hotel confirmation for the first 3 nights minimum, with the address printed in the local language where applicable. Immigration officers ask "where are you staying" and a vague answer triggers secondary screening.
• Travel insurance certificate — increasingly mandatory at the entry port even when the visa was approved without it.
• Cash in destination currency equivalent to at least USD 100/day for the first 3 days — immigration occasionally asks "show me funds" and a card or e-wallet does not always satisfy.
• Yatra concierge contact — if you booked through Yatra, save our 24/7 number (+977 970-9066517) for any visa or entry-port issue. We have helped Nepali travellers re-enter Canada after secondary-screening flags more than 200 times in the last two years.

Canada embassy and visa centre contact in Kathmandu

High Commission of Canada — New Delhi (consular jurisdiction over Nepal)

7/8 Shantipath, Chanakyapuri, New Delhi 110021, India

Phone

+91 11 4178 2000

Email

[email protected]

Hours

Mon–Thu 08:00–16:30, Fri 08:00–13:30 (consular by appointment only). Visa decisions issued by IRCC officers, not the mission.

Website

https://www.canadainternational.gc.ca/india-inde

VFS Global Canada Visa Application Centre — Kathmandu

Tridevi Marg, Thamel, Kathmandu (next to Garden of Dreams). Mon–Fri 08:30–15:00 submission, 15:00–16:00 collection. Biometrics + passport drop-off only — visa applications must be filed online via the IRCC Secure Account first. Book appointment at visa.vfsglobal.com/npl/en/can.

Related Yatra resources

• Canada visa overview for Nepali citizens — embassy contact + concierge page.
• Visa eligibility checker — answer 4 questions; we tell you which class fits.
• PNR-backed dummy tickets (NPR 999) — accepted by most embassies as proof of onward travel.
• PNR-backed hotel bookings — refundable confirmations for visa submission.
• Yatra visa concierge — all 60+ destinations for Nepali citizens.
• All Yatra visa & travel guides — country, type, and process-specific articles.
• Spain itinerary & hotel proof visa — sibling country guide for comparison.
• Suriname itinerary & hotel proof visa — another sibling Nepali-passport guide.
• Flight bookings to Canada — once your visa lands, book direct.
• Hotel deals in Canada — Yatra-verified rates with free cancellation.
• About Yatra For Fun — Founder Sandeep Kumar Chaudhary Chaudhary, 10+ years processing Nepali visas.

Sources and freshness

This guide is curated from the official High Commission of Canada — New Delhi (consular jurisdiction over Nepal) portal and VFS Global Canada Visa Application Centre — Kathmandu. Embassy data was last verified on 2026-04-26 and this post was last refreshed on 2026-05-21. Visa fees and processing times shift one to two times a year — re-check the embassy portal four weeks before travel.