Italy Visa Application Form for Indians: How to Fill It

The rules here are as published on the official sources, checked on 2026-10-15, on the VFS Global one-pagers for Italy in India and the Embassy of Italy's checklists. Italy has no eVisa for Indians: the application is lodged on a signed form by appointment at a VFS centre, and only appointment booking and tracking happen online. For fees and documents beyond the form, see our Italy visa guide for Indians.

Which Italy form do you need: Schengen C or national D?

The form follows the length and purpose of your stay. A Schengen C visa covers up to 90 days in any 180; a national D visa covers longer stays.

A VFS service charge of INR 631 is added to each application. The visa fee is paid by demand draft favouring VFS Global Services Private Limited or in cash at VFS, and it is not refunded if the visa is refused.

How should the form be printed, signed and photographed?

• Complete every part. The Embassy checklist asks for a fully completed form.
• Print back-to-back. This is a VFS requirement for the Italy form.
• Sign it yourself. For minors, both parents sign. Family-reunion D forms must be filed and signed by the applicant in person, not by an agent.
• Your own phone number. Enter a working number that belongs to you, not to an agent.
• Photo on the form. Stick one recent colour photo, not more than 6 months old, with a white or off-white background, full face at about 80% zoom, non-smiling, without sunglasses or a hat unless for religious or ethnic reasons, printed on normal photographic paper.

The tourist pages do not give a photo size in millimetres; they say passport-size. The Embassy's self-employment D checklist asks for ICAO photos of 4.0 x 3.5 cm, and employment D applicants submit two photos. If your photo is doubtful, use the photo booth at the VFS centre.

Which category should you choose on the form and at VFS?

Picking the wrong category is the most common way to end up with a form that does not match your documents. The Embassy's tourist checklist is specific:

• First-time Schengen tourists apply under Tourism - first issuance.
• Travellers who already hold a previous Schengen visa apply under Tourism - Holding previous Schengen visa.
• If someone in Europe has invited you, apply under Visiting Family and Friends or the EU citizen relative category, not tourism.
• Business travellers choose Business - first issuance or Business - Holding previous Schengen visa and add the invitation letter in the VFS format.

Frequent travellers should know the EU cascade: since 18 April 2024, two Schengen visas obtained and lawfully used within the previous three years can lead to a two-year multiple-entry visa, normally followed by a five-year visa if your passport has enough validity.

How do you make the form match the rest of your file?

The officer reads the form against your supporting documents, so the dates, addresses and purpose must agree everywhere. Check these links before you print:

Since 4 July 2025, the European Commission's harmonised list for India also requires a cover letter and copies of the passport biodata and last pages; company owners and self-employed applicants add GST registration, business bank statements and barcode-verifiable income tax returns.

Where do you hand in the form?

You submit at the VFS centre linked to the Italian mission for your state, and you must apply where you have continuously lived for the last 6 months. The Embassy in New Delhi covers North India through the New Delhi, Jalandhar and Chandigarh centres; the Consulate General in Mumbai uses Mumbai, Ahmedabad, Pune and Kochi; Kolkata uses Kolkata; and Bangalore uses Bengaluru, Chennai and Hyderabad. You can apply up to six months before travel, and business travellers at least 15 days before.

First-time applicants attend in person for fingerprints. If your biometrics were given after 2 November 2015, you may use a VFS postal drop box instead, with a VFS service charge of INR 1975 paid by separate demand draft. Since 11 January 2025, Italy also collects fingerprints for national D visas.

Form mistakes to avoid

• An agent's phone number in the contact field.
• A single-sided printout, or an unsigned page.
• A child's form signed by only one parent.
• A tourism category chosen when you hold an invitation from family or friends.
• Dates on the form that differ from the flight reservation and hotel bookings.
• Forgetting the processing-time waiver declaration and the declaration on travel health insurance.

European Commission data put the refusal rate for Schengen visa applications lodged at Italian consulates in India at 12.7% in 2025 (6,810 visas not issued; 53,423 applications lodged). Refusal letters state the reasons, so a clean, consistent form removes one avoidable risk.

Yatra For Fun's India office in Gurugram prepares flight reservations, hotel bookings, itineraries and cover letters that line up with your form, from INR 1,000 for a flight reservation to INR 3,000 for all four. WhatsApp +91 95230 91018 or write via our contact page.

Frequently asked questions

Can a travel agent fill in my Italy visa form?

VFS requires the form to be signed by the applicant and to carry the applicant's own working phone number, not an agent's. For family-reunion D visas, the Embassy says the form must be filed and signed by the applicant in person.

Is there an online Italy visa application for Indians?

No. Italy has no eVisa for Indian citizens. The application is lodged on a signed form at a VFS centre by appointment; only booking the appointment and tracking the application are done online.

What photo size does the Italy visa form need?

The VFS and Embassy tourist pages say passport-size without giving millimetres. The self-employment D checklist asks for ICAO photos of 4.0 x 3.5 cm. Use a recent colour photo with a white or off-white background; a compliant photo booth is available at the centre.

Can I submit my Italy form without visiting VFS?

Only if your biometrics were given after 2 November 2015. You can then use a VFS postal drop box, paying the VFS service charge of INR 1975 by a separate demand draft. First-time applicants must attend in person.