# Italy Visa Appointment in India: Booking Step by Step

> Which Italian mission covers your state, the 11 VFS centres, how to book the right category, what to pay on the day and the booking mistakes that cost Indian applicants time.

_Published: 2026-10-26 · Reading time: 5 min · Words: 1173_

## TL;DR

Italy visa appointments are booked with VFS Global, at a centre under the Italian mission for the state where you have lived continuously for the last 6 months. You can apply up to six months before travel; on the day you pay the visa fee (€ 90 / INR 9,630 for adults) plus the INR 631 VFS service charge.

## Key takeaways

- Apply where you have continuously lived for the last 6 months, and carry proof of residence in that jurisdiction.
- The Embassy in New Delhi covers Haryana, Himachal Pradesh, J&K, Punjab, Rajasthan, Uttarakhand, Uttar Pradesh, Delhi and Chandigarh.
- Italy has 11 VFS centres in India; applications can be lodged up to six months before travel.
- On the day: visa fee € 90 / INR 9,630 (adults) by demand draft or cash, plus the INR 631 VFS service charge.
- Choose the right category, such as 'Tourism - first issuance' or 'Tourism - Holding previous Schengen visa'.

**Book an Italy visa appointment with VFS Global at a centre under the Italian mission for the state where you have lived continuously for the last 6 months: the Embassy in New Delhi for North India, or the Consulates General in Mumbai, Kolkata or Bangalore. You can apply up to six months before travel; VFS charges INR 631 per application.**

## Article

Fees and processing times in this guide are as published on the official VFS Global and Embassy of Italy sources, checked on 10 October 2026. For categories, the full document list and insurance rules, see our Italy visa guide for Indians.

### Step zero: confirm your jurisdiction
Italy decides each application at the mission competent for your state of residence, and you must apply where you have continuously lived for the last 6 months. Your file also needs proof of residence in that jurisdiction for the last 6 months, so settle this before you look at dates.

Italian missionStates and territoriesVFS information pageEmbassy of Italy, New DelhiHaryana, Himachal Pradesh, Jammu & Kashmir, Punjab, Rajasthan, Uttarakhand, Uttar Pradesh, Delhi, ChandigarhVFS one-pager for North IndiaConsulate General, MumbaiMaharashtra, Gujarat, Goa, Kerala, Madhya Pradesh, Chhattisgarh, Daman and Diu, Dadra and Nagar HaveliVFS one-pager for West and South IndiaConsulate General, KolkataWest Bengal, Odisha, Bihar, Jharkhand, Assam, Arunachal Pradesh, Manipur, Meghalaya, Mizoram, Nagaland, Sikkim, Tripura, Andaman and Nicobar IslandsNo separate one-pager foundConsulate General, BangaloreKarnataka, Tamil Nadu, Andhra Pradesh, Telangana, PuducherryNo separate one-pager foundIf you have moved cities in the last six months, or your passport address differs from where you live now, resolve which mission covers you before booking. Book only once you are sure.

### The 11 VFS centres for Italy
Italian visa applications are lodged at VFS Global centres in New Delhi, Jalandhar, Chandigarh, Mumbai, Ahmedabad, Pune, Kochi, Kolkata, Bengaluru, Chennai and Hyderabad. Choose a centre inside your jurisdiction; for the Embassy's North India states, that means New Delhi, Jalandhar or Chandigarh.

### Booking the slot, step by step
- Pick the correct category. Tourists choose 'Tourism - first issuance' or 'Tourism - Holding previous Schengen visa'; business travellers have the matching 'Business' options. If you hold an invitation from an EU or non-EU national, apply under Visiting Family and Friends or EU Citizen relative, not Tourism.
- Check your passport. It must have been issued within the previous 10 years, be machine-readable and have at least 2 blank pages. VFS wants at least 6 months' validity from the date of travel for short-term visas. Handwritten passports are not accepted, so renew through Passport Seva first if needed.
- Book on the VFS Global Italy site. Select your centre, visa category and an available date and time.
- Fill and sign the application form. Print it back-to-back and enter your own working phone number, not an agent's.
- Prepare the fee. A demand draft favouring 'VFS Global Services Private Limited', or cash at the centre.
- Complete the VFS declarations. The processing time (waiver) declaration and the declaration on travel health insurance, in VFS formats.
- Attend on time with the full document set described below.

### Fees to carry on appointment day
ChargeAmountVisa fee, categories A, B or C (adult)€ 90 / INR 9,630Visa fee, applicants aged 6 to 12€ 45 / INR 4,820Visa fee, under 6€ 0 / INR 0Visa fee, category D (long stay)€ 116 / INR 12410Research CGratisStudy visa, short stay (C)Exempt from visa fee; VFS service charge still payableStudy visa, long stay (national D)€ 50 / INR 5,350VFS service charge (inclusive of all taxes)INR 631 per applicationOptional: courier / courier assuranceINR 795 / INR 631Optional: Premium Lounge (New Delhi)INR 4669The EUR-INR rate is adjusted periodically, so check the rupee amount just before your appointment. The visa fee is not refunded if the application is refused. VFS also mentions postal drop-box applications, where the VFS service charge is INR 1975 by a separate demand draft; check on the VFS page whether that option applies to you.

### What goes in your folder
- The signed application form, with one recent colour photo (light background, not more than 6 months old, full face at 80% zoom) stuck on it. A photo booth that meets the requirements is available at the centre.
- Passport, a copy of it, and copies of previous Schengen visas.
- A cover letter.
- Overseas medical insurance with minimum cover of Euro 30,000, from the approved list of Indian insurers.
- An itinerary with travel dates, including a return flight reservation or ticket. A verifiable reservation is accepted; embassies generally advise against buying non-refundable tickets before a decision.
- Confirmed hotel bookings, which are mandatory for the Tourist category.
- Employment proof: company letter, latest 3 months' pay slips and latest 3 years' ITR (self-employed: Certificate of Incorporation and business bank statements; students: original school letter).
- Personal bank statement for the last six months, stamped by the bank, plus ITR with barcode and Income Tax Challan receipts for the last 3 years.
- Proof of residence in the jurisdiction for the last 6 months.

### After the appointment: how long Italy takes
CategoryProcessing timeShort-term Schengen visas15 working days, extendable up to 45; the Embassy says C visa decisions are generally reached within 15 calendar daysStudy, short stay90 daysStudy, long stay90 working daysFamily reunion, long stay30 working daysEmployment, long stay90 working days (30 working days with N.O. SUI)Self-employment, long stay120 working days
### Booking mistakes that cost you time
- Booking at a centre outside the jurisdiction where you have lived for the last 6 months.
- Choosing Tourism when you hold an invitation from a relative or friend.
- Putting an agent's phone number on the form instead of your own.
- Arriving with a handwritten passport or one issued more than 10 years ago.
- A demand draft in the wrong name; it must favour 'VFS Global Services Private Limited'.
- Leaving long-stay applications late: study and employment D visas can take 90 working days.
Yatra For Fun's India office in Gurugram prepares flight reservations, hotel bookings, travel itineraries and cover letters for visa files, with packages from INR 1,000 (flight reservation) to INR 3,000 (reservation, hotel, itinerary and cover letter). WhatsApp +91 95230 91018 or write to us through the contact page.

### Frequently asked questions

#### Can I book an Italy visa appointment in Mumbai if I live in Delhi?
No. You must apply where you have continuously lived for the last 6 months, and Delhi falls under the Embassy of Italy in New Delhi. Your file also needs proof of residence in that jurisdiction.

#### How early can I book an Italy visa appointment?
Applications can be lodged up to six months before travel. Short-term Schengen decisions take 15 working days and can be extended up to 45, so leave a margin.

#### Do children pay the Italy visa fee?
Children aged 6 to 12 pay € 45 / INR 4,820, and children under 6 pay € 0 / INR 0. A minor's application must be signed by both parents and include the birth certificate and parental consent letters as applicable.

#### Is the Italy visa fee refunded if my visa is refused?
No. The visa fee is not refunded if the application is refused, and the VFS service charge of INR 631 is a separate payment.

## Steps

1. **Confirm your jurisdiction** — Identify the Italian mission for the state where you have continuously lived for the last 6 months, and gather proof of residence.
2. **Choose the visa category** — Pick the exact category, for example 'Tourism - first issuance' or 'Tourism - Holding previous Schengen visa', or Visiting Family and Friends if you hold an invitation.
3. **Check your passport** — Make sure it was issued within the previous 10 years, is machine-readable, has 2 blank pages and at least 6 months' validity from your travel date.
4. **Book a VFS slot** — On the VFS Global Italy site, choose a centre inside your jurisdiction, the category and a date, up to six months before travel.
5. **Prepare form, fee and declarations** — Print and sign the form with your own phone number, arrange the demand draft or cash for the visa fee and the INR 631 service charge, and complete the VFS declarations.
6. **Attend the appointment** — Bring the full document set, including insurance, itinerary, hotel bookings, financial and employment proof.

## FAQ

### Can I book an Italy visa appointment in Mumbai if I live in Delhi?

No. You must apply where you have continuously lived for the last 6 months, and Delhi falls under the Embassy of Italy in New Delhi. Your file also needs proof of residence in that jurisdiction.

### How early can I book an Italy visa appointment?

Applications can be lodged up to six months before travel. Short-term Schengen decisions take 15 working days and can be extended up to 45, so leave a margin.

### Do children pay the Italy visa fee?

Children aged 6 to 12 pay € 45 / INR 4,820, and children under 6 pay € 0 / INR 0. A minor's application must be signed by both parents and include the birth certificate and parental consent letters as applicable.

### Is the Italy visa fee refunded if my visa is refused?

No. The visa fee is not refunded if the application is refused, and the VFS service charge of INR 631 is a separate payment.

## Sources

1. [VFS Global - Apply for VISA to Italy In North India](https://www.vfsglobal.com/one-pager/italy/india/new-delhi/english/) — VFS Global
2. [VFS Global - Apply for a VISA to Italy In West and South India](https://www.vfsglobal.com/one-pager/italy/india/mumbai/english/) — VFS Global
3. [Embassy of Italy New Delhi - Visas](https://ambnewdelhi.esteri.it/en/servizi-consolari-e-visti/servizi-per-il-cittadino-straniero/visti/) — Embassy of Italy, New Delhi