# Italy Business Visa from India: Requirements Explained > What the Embassy of Italy's business checklist asks Indian applicants for: the Italian invitation and Visura Camerale, Indian company papers, fees in INR, jurisdiction and timelines. _Published: 2026-11-05 · Reading time: 6 min · Words: 1418_ ## TL;DR Indians on short business trips to Italy apply for a Schengen C visa in the Business category at a VFS Global centre. The file needs an invitation letter in Italian with the Italian company's Visura Camerale, a letter and financials from the Indian company, and personal income proof. The fee is €90 (INR 9,630) plus the INR 631 VFS charge. ## Key takeaways - Business trips use the Schengen C visa: up to 90 days in any 180-day period. - The Italian company's invitation must be in Italian, on the VFS format, with the signatory's ID copy and the company's Visura Camerale. - Fee: €90 / INR 9,630 for adults, plus a VFS service charge of INR 631; not refunded if refused. - Four Italian offices decide visas in India by state of residence; you must have lived in the jurisdiction for the last 6 months. - Apply at least 15 days before travel; VFS quotes 15 working days, extendable up to 45. **According to the Embassy of Italy in New Delhi, Indians travelling for business apply for a Schengen C visa in the Business category at a VFS Global centre, with an invitation letter in Italian from the Italian company, a letter from the Indian employer and company financials. The fee is €90 (INR 9,630) plus the INR 631 VFS charge.** ## Article The requirements below are as published on the official sources, checked on 15 October 2026: the Embassy's business checklist hosted by VFS, the VFS one-pagers for North India and for West and South India, and the Embassy's visa page. Tourist, study and work routes are covered in our Italy visa guide for Indians. ### Which Italy visa covers meetings, negotiations and client visits? Short business trips use the Schengen 'C' visa. Italy lists Business as one of its short-term C categories, next to Tourist, Invitation and Visiting Family and Friends. A C visa allows up to 90 days in any 180-day period. Indian passport holders cannot get an Italian visa on arrival, and Italy has no eVisa for Indians. You lodge a signed application form by appointment at a VFS centre; only the appointment booking and application tracking happen online. When booking, choose 'Business - first issuance' if you have never held a Schengen visa, or 'Business - Holding previous Schengen visa' if you have. Salaried work for an Italian employer is a different route altogether: it needs a Nulla Osta work authorisation and a national D visa. ### What does the Embassy's business checklist ask for? The Embassy of Italy in New Delhi splits a business file into three parts: your own documents, proof that the Indian company sending you is genuine, and proof that the Italian company is expecting you. Who provides itDocumentYouSigned application form; one photo on a white background; passport issued within the last 10 years, valid at least 3 months after the stay, with 2 blank pages; copies of the passport and previous Schengen visasYouOverseas medical insurance of at least EUR 30,000 from the approved list of Indian insurers; itinerary with a return flight reservation; confirmed hotel bookingsYouSalary slips for 3 months; ITR with barcode for 3 years; Income Tax Challan receipts for 3 years; personal bank statement for 6 months, stamped by the bankIndian companyLetter explaining the purpose of the visit, your professional status and the business relationship with the Italian company, signed by an identified authorised personIndian companyRegistration certificate (board membership for liberal professionals, a letter from the medical institution for doctors), company bank statement for the last six months, IEC number if applicableItalian companyInvitation letter in Italian on the VFS format, signed by an authorised person, with a copy of that person's ID and the company's Visura CameraleOn 4 July 2025 the European Commission revised the harmonised document list for Schengen applicants in India (Implementing Decision C(2025) 4379). It added a cover letter and copies of the passport biodata and last pages for everyone. Company owners and self-employed applicants must also show GST registration, business bank statements and barcode-verifiable income tax returns. The Embassy may call any applicant for a personal interview or ask for extra documents. The full list is in the Embassy of Italy business checklist. ### How much does an Italy business visa cost in INR? ChargeAmountVisa fee, adult (A, B or C)€ 90 / INR 9,630Visa fee, age 6 to 12€ 45 / INR 4,820Visa fee, under 6€ 0 / INR 0VFS service charge, per applicationINR 631Optional courierINR 795Optional courier assuranceINR 631Optional Premium Lounge (New Delhi)INR 4669VFS charge for postal drop-box applicationsINR 1975, by separate demand draftThe visa fee is paid by demand draft favouring 'VFS Global Services Private Limited' or in cash at VFS. The euro-rupee rate is adjusted from time to time, and the fee is not refunded if the visa is refused. The current rupee amounts apply at the Ahmedabad, Cochin and Pune centres from 27 March 2026 and at Mumbai from 30 March 2026. ### Which Italian office decides your application? Your state of residence, not your company's address, decides which mission handles the file. You must apply where you have continuously lived for the last 6 months, and the checklist asks for proof of that residence. OfficeStates and territoriesVFS centresEmbassy of Italy, New DelhiDelhi, Haryana, Himachal Pradesh, Jammu-Kashmir, Punjab, Rajasthan, Uttarakhand, Uttar Pradesh, ChandigarhNew Delhi, Jalandhar, ChandigarhConsulate General, MumbaiMaharashtra, Gujarat, Goa, Kerala, Madhya Pradesh, Chhattisgarh, Daman and Diu, Dadra and Nagar HaveliMumbai, Ahmedabad, Pune, KochiConsulate General, KolkataWest Bengal, Odisha, Bihar, Jharkhand, the north-eastern states, Andaman and Nicobar IslandsKolkataConsulate General, BangaloreKarnataka, Tamil Nadu, Andhra Pradesh, Telangana, PuducherryBengaluru, Chennai, Hyderabad ### How early should you apply, and how long does it take? VFS quotes 15 working days for short-term Schengen visas, extendable up to 45. The Embassy says decisions on C visas are generally reached within 15 calendar days. The business checklist asks you to apply at least 15 days before travel, and you can lodge the application up to six months ahead. First-time applicants attend in person to give fingerprints. If your biometrics were taken after 2 November 2015, VFS also lets you use a postal drop box, at the higher INR 1975 service charge. For a meeting with a fixed date, ask the Italian partner for the invitation, the signatory's ID copy and the Visura Camerale as soon as the trip is confirmed, because the checklist lists all three. ### Can frequent business travellers get a multiple-entry visa? Yes. The Embassy of Italy says frequent travellers can apply for multiple-entry Schengen visas valid for up to 5 years. Since 18 April 2024 the EU 'cascade' for Indian nationals who live in India works in two stages: - Two Schengen visas obtained and lawfully used within the previous three years can lead to a multiple-entry visa valid for two years. - That two-year visa will normally be followed by a five-year visa, provided your passport has enough validity left. - Each stay is still limited to 90 days in any 180-day period. Since 10 April 2026 the EU Entry/Exit System records your passport data, fingerprints and facial image at the border instead of a passport stamp, so your travel history is logged electronically. ### Which mistakes delay or sink a business file? European Commission data puts the refusal rate for Schengen applications lodged at Italian consulates in India at 12.7% in 2025 (6,810 visas not issued; 53,423 applications lodged), against 11.3% in 2024. The figure covers all short-stay purposes, not business alone. Common weak points in business files are easy to check before you go to VFS: - An invitation written in English, or not on the VFS format. - No copy of the Italian signatory's ID, or no Visura Camerale. - An Indian company letter that does not name who signed it and in what capacity. - ITRs without a barcode, or a personal bank statement not stamped by the bank. - An agent's phone number on the form; the checklist wants your own working number. - Insurance from a company not on the approved list. A refusal letter states its reasons. You can reapply with the gaps fixed, or appeal through a lawyer to the T.A.R. of Lazio within 60 days. Yatra For Fun's India office in Gurugram can prepare the flight reservation, itinerary and cover letter for your business file; packages run from INR 1,000 for a flight reservation to INR 3,000 for a reservation, hotel booking, itinerary and cover letter. Message us on WhatsApp at +91 95230 91018 or through the contact page. ### Frequently asked questions #### Does the invitation letter for an Italy business visa have to be in Italian? Yes. The Embassy of Italy's business checklist asks for an invitation letter in Italian, on the VFS format, signed by an authorised person of the Italian company. It must come with a copy of that person's ID and the company's Visura Camerale. #### Is the Italy visa fee refunded if my business visa is refused? No. The €90 (INR 9,630) visa fee is not refunded if the application is refused. The VFS service charge of INR 631 is also paid per application. #### Can I use a VFS postal drop box for an Italy business visa? Only if your biometrics were already collected after 2 November 2015. Postal drop-box applications carry a VFS service charge of INR 1975, paid by a separate demand draft. First-time applicants must attend in person for fingerprints. #### How long can I stay in Italy on a business visa? A Schengen C visa allows stays of up to 90 days in any 180-day period. Paid work for an Italian employer is not covered; that needs a Nulla Osta and a national D visa. ## Steps 1. **Pick the right VFS category** — Book under 'Business - first issuance' or 'Business - Holding previous Schengen visa', at the VFS centre that serves the Italian office for your state of residence. 2. **Get the Italian company's papers** — Ask your Italian host for an invitation letter in Italian on the VFS format, signed by an authorised person, with a copy of that person's ID and the company's Visura Camerale. 3. **Get the Indian company's papers** — Collect a letter on the purpose of the trip and the business relationship, signed by an identified authorised person, plus the registration certificate, six months of company bank statements and the IEC number if applicable. 4. **Assemble your personal documents** — Passport, photo, signed form, EUR 30,000 insurance from an approved insurer, return flight reservation, confirmed hotel bookings, 3 months' salary slips, 3 years of barcoded ITRs and challans, and a stamped 6-month bank statement. 5. **Pay the fees** — Pay the €90 / INR 9,630 visa fee by demand draft to VFS Global Services Private Limited or in cash, plus the INR 631 VFS service charge. 6. **Submit and give biometrics** — Attend the appointment at least 15 days before travel, give fingerprints if required, and track the application on the VFS website. ## FAQ ### Does the invitation letter for an Italy business visa have to be in Italian? Yes. The Embassy of Italy's business checklist asks for an invitation letter in Italian, on the VFS format, signed by an authorised person of the Italian company. It must come with a copy of that person's ID and the company's Visura Camerale. ### Is the Italy visa fee refunded if my business visa is refused? No. The €90 (INR 9,630) visa fee is not refunded if the application is refused. The VFS service charge of INR 631 is also paid per application. ### Can I use a VFS postal drop box for an Italy business visa? Only if your biometrics were already collected after 2 November 2015. Postal drop-box applications carry a VFS service charge of INR 1975, paid by a separate demand draft. First-time applicants must attend in person for fingerprints. ### How long can I stay in Italy on a business visa? A Schengen C visa allows stays of up to 90 days in any 180-day period. Paid work for an Italian employer is not covered; that needs a Nulla Osta and a national D visa. ## Sources 1. [Embassy of Italy New Delhi - Business checklist (via VFS)](https://www.vfsglobal.com/one-pager/italy/india/new-delhi/english/PDF/Business_checklist_italy.pdf) — Embassy of Italy, New Delhi 2. [Embassy of Italy New Delhi - Visas](https://ambnewdelhi.esteri.it/en/servizi-consolari-e-visti/servizi-per-il-cittadino-straniero/visti/) — Embassy of Italy, New Delhi 3. [VFS Global - Apply for VISA to Italy In North India](https://www.vfsglobal.com/one-pager/italy/india/new-delhi/english/) — VFS Global 4. [European Commission Implementing Decision C(2025) 4379 - supporting documents for visa applicants in India](https://home-affairs.ec.europa.eu/document/download/bcb49330-5e20-4beb-8386-c0cfa61e34f0) — European Commission