# How to Get a Poland Visa from India in 2026 (Full Guide)

> How Indians apply for a Poland Schengen or national visa in 2026: which office covers your state, documents, EUR 90 fee, 15-day processing and appeals.

_Published: 2026-10-24 · Reading time: 6 min · Words: 1384_

## TL;DR

Indians apply for a Poland visa in person at a VFS Global centre; the Embassy in New Delhi or the Consulate in Mumbai decides depending on your state. A Schengen visa costs EUR 90 (INR 9,504) plus INR 1,026 to VFS and is decided in 15 calendar days, extendable to 45.

## Key takeaways

- Schengen (C) visa fee: EUR 90 / INR 9,504 for adults; national (D) visa: EUR 200 / INR 21,120.
- VFS service fee is INR 1,026 per application, paid online when you book.
- New Delhi covers northern and eastern states; Mumbai covers Maharashtra, Gujarat, Goa and the southern states.
- Schengen decisions take 15 calendar days, extendable to 45; apply 6 months to 15 days before travel.
- Refusal rate at Polish consulates in India was 17.0% in 2025 (European Commission).

**According to the Embassy of Poland in New Delhi, Indian citizens must apply in person at one of 10 VFS Global centres in India; there is no eVisa or visa on arrival. A short-stay Schengen (C) visa costs EUR 90 (INR 9,504) plus an INR 1,026 VFS service fee, and the decision takes 15 calendar days, extendable to 45.**

## Article

This guide walks through the whole process for an Indian passport holder, from picking the right visa and office to what happens after a refusal. Every figure below is as published on the official sources, checked on 15 October 2026. For a one-page summary of Polish visa rules, see our Poland visa hub for Indian applicants.

### Which Polish visa do you need: Schengen (C) or national (D)?
Your purpose and length of stay decide the visa. Poland issues two main types to Indians:

- Schengen visa (C) for tourism, business visits, visiting family or friends, events, short courses, medical treatment and similar trips. It allows up to 90 days in any 180-day period and can be single, double or multiple entry.
- National visa (D) for study, PhD and research, employment, vocational training, dependants, TRC collection and other long stays.
The Embassy also handles the airport transit Schengen visa (A-type) and a simplified procedure for family members of EU citizens. India is listed in Annex I of Regulation (EU) 2018/1806, so an Indian passport alone does not get you into Poland or any other Schengen state.

Frequent travellers benefit from an EU rule for Indians resident in India (Commission Implementing Decision C(2024) 2434): if you obtained and lawfully used two visas in the previous three years, you are issued a two-year multiple-entry visa when you meet the entry conditions.

### Should you apply to the Embassy in New Delhi or the Consulate in Mumbai?
The office is fixed by the state you live in, not by the VAC you find convenient.

OfficeStates and union territories coveredEmbassy of Poland, New DelhiDelhi (NCR), Punjab, Haryana, Rajasthan, Uttar Pradesh, Uttarakhand, Himachal Pradesh, Bihar, Jharkhand, West Bengal, Odisha, Madhya Pradesh, Chhattisgarh, the north-eastern states, Jammu and Kashmir, LadakhConsulate General of Poland, MumbaiMaharashtra, Gujarat, Goa, Karnataka, Kerala, Tamil Nadu, Telangana, Andhra Pradesh, Puducherry, Dadra and Nagar Haveli and Daman and Diu, Andaman and Nicobar IslandsVFS Global runs Poland centres in Ahmedabad, Bengaluru, Chandigarh, Chennai, Hyderabad, Jaipur, Kolkata, Lucknow, Mumbai and New Delhi, open Monday to Friday. New Delhi appointment slots are released every Wednesday at 11:00. Mumbai releases slots once a month, two months in advance. Files lodged at a satellite centre take 48 to 72 hours in transit to New Delhi or Mumbai.

The Embassy states that it does not cooperate with travel agencies, employment agencies or visa agents, and travel agents may not submit Schengen applications. You attend in person, and fingerprints are taken from applicants aged 12 and over.

### What documents does a tourist or business applicant from India need?
The VFS checklists dated 18 February 2026 ask for:

- A passport issued within the previous 10 years, valid 3 months after you leave the Schengen area, with at least two blank pages, plus copies of the biodata page, last page and old Schengen stamps.
- The application form filled at eforms.vfsglobal.com, signed, with no blanks.
- One colour photo, 35mm x 45mm, white background, face 70–80% of the frame, not older than 6 months.
- A cover letter giving purpose, duration, travel companions, transport and accommodation.
- Travel medical insurance from an approved company with minimum cover of EUR 30,000, valid in Schengen for the whole stay.
- An original bank statement for the last three months, stamped and signed by the bank, and ITR acknowledgements for the last two assessment years.
- Employed: three months' pay slips, employment contract and leave approval. Self-employed: company registration with GST number and a business bank statement.
- Proof of transport, itinerary and accommodation for the full stay. Business travellers add the inviting company's letter and an employer cover letter.
A verifiable travel itinerary and flight reservation are enough at this stage; you do not need a paid, non-refundable ticket before the decision. No official minimum bank balance for C visas is published on the Embassy or VFS pages.

### How much does a Poland visa cost and how long does it take?
ItemFeeSchengen (C) visa, adultEUR 90 / INR 9,504Schengen (C) visa, child aged 6–12EUR 45 / INR 4,752National (D) visa: study, work and other categoriesEUR 200 / INR 21,120VFS service fee (paid online when booking)INR 1,026Optional courierINR 960 per passportChildren under six, students on study trips, researchers and family members of EU citizens under the simplified procedure pay no Schengen fee. The visa fee is non-refundable if you are refused. The national visa fee comes from the consular fee table effective 1 January 2026.

A Schengen decision takes 15 calendar days from submission and may be prolonged to 45 days. A national visa is issued or refused within 15 days, extendable to 30 in justified cases. Apply no earlier than 6 months and, as a rule, no later than 15 calendar days before your trip.

### How are work and study (D) visas different?
For a national visa you first register on the e-Konsulat portal, then fill the VFS form and submit at the VFS centre on your assigned date.

- Work: you need a valid Polish work permit, the employer's KRS registration and an original employment letter stating position and salary. Dates are allocated by electronic draw: New Delhi every Monday at 10:00, Mumbai every two weeks on Thursday at 10:30.
- Study: slots follow the order of registration (New Delhi Monday to Wednesday at 10:00). The Embassy's checklist of 14 May 2026 makes a language certificate at level B2 or above mandatory. Funds: 1010 PLN per month for living costs plus 2500 PLN for return travel.

### What happens if your Poland visa is refused?
European Commission data shows a Schengen refusal rate of 17.0% for applications lodged at Polish consulates in India in 2025 (1,640 visas not issued; 9,673 applications lodged). In 2024 the figure was 19.0% (2,260 of 11,886). These numbers describe past applications, not your individual chances.

You can ask for reconsideration within 14 days of receiving the negative decision. Walk in at the VFS centre with your passport, an appeal letter and the reconsideration fee (INR 9,504 for Schengen, INR 21,120 for national visas). Submit only changed or missing documents; only one appeal is allowed. If the Schengen reconsideration is also negative, a complaint can go to the Provincial Administrative Court in Warsaw within 30 days.

#### Mistakes to avoid
- Applying at the wrong office for your state of residence.
- Paying an agent who promises a faster slot: the missions say appointment allocation does not depend on external entities.
- Booking insurance from a company outside the approved list.
Since 10 April 2026 the EU Entry/Exit System records your face and fingerprints at the border instead of stamping your passport.

Need help with the paperwork? Yatra For Fun's India office in Gurugram prepares flight reservations, hotel bookings, travel itineraries and cover letters for visa files. Packages run from INR 1,000 for a flight reservation to INR 3,000 for a reservation, hotel booking, itinerary and cover letter. Message us on WhatsApp at +91 95230 91018 or through our contact page.

### Frequently asked questions

#### Can a travel agent submit my Poland visa application for me?
No. Schengen applications are submitted personally at a VFS Global centre, and travel agents may not submit them. The Embassy in New Delhi and the Consulate in Mumbai say they do not cooperate with travel or visa agents and that using one brings no preferential treatment.

#### Will I get a multiple-entry Poland visa?
It depends on your travel history. Under Commission Implementing Decision C(2024) 2434, an Indian resident in India who obtained and lawfully used two visas in the previous three years is issued a two-year multiple-entry visa if the entry conditions are met. First-time applicants usually receive a visa matched to the trip.

#### Is there a minimum bank balance for a Poland tourist visa?
No official minimum is published on the Embassy or VFS pages for short-stay (C) visas. You submit an original three-month bank statement, stamped and signed by the bank, with ITR acknowledgements for two assessment years, and the consul assesses whether your funds cover the trip.

#### How do I track my Poland visa application?
VFS sends an e-mail when the decision returns to the centre, and you can track online with the reference number on your VFS invoice or receipt and your last name. An optional SMS service is also offered.

## Steps

1. **Find your jurisdiction** — Check whether your state falls under the Embassy of Poland in New Delhi or the Consulate General in Mumbai.
2. **Pick the visa type** — Choose a Schengen (C) visa for trips up to 90 days or a national (D) visa for study, work or long stays; D applicants register on e-Konsulat first.
3. **Book and pay VFS** — Book a VFS appointment and pay the INR 1,026 service fee online; New Delhi slots open every Wednesday at 11:00.
4. **Fill the form** — Complete the application at eforms.vfsglobal.com, print it and sign it.
5. **Prepare documents** — Gather passport, photo, insurance of at least EUR 30,000, three months' bank statements, two years' ITR and travel bookings.
6. **Attend the centre** — Submit in person, give fingerprints if you are 12 or older and pay the EUR 90 visa fee.
7. **Track and collect** — Track with your VFS reference number; Schengen decisions take 15 calendar days, extendable to 45.

## FAQ

### Can a travel agent submit my Poland visa application for me?

No. Schengen applications are submitted personally at a VFS Global centre, and travel agents may not submit them. The Embassy in New Delhi and the Consulate in Mumbai say they do not cooperate with travel or visa agents and that using one brings no preferential treatment.

### Will I get a multiple-entry Poland visa?

It depends on your travel history. Under Commission Implementing Decision C(2024) 2434, an Indian resident in India who obtained and lawfully used two visas in the previous three years is issued a two-year multiple-entry visa if the entry conditions are met. First-time applicants usually receive a visa matched to the trip.

### Is there a minimum bank balance for a Poland tourist visa?

No official minimum is published on the Embassy or VFS pages for short-stay (C) visas. You submit an original three-month bank statement, stamped and signed by the bank, with ITR acknowledgements for two assessment years, and the consul assesses whether your funds cover the trip.

### How do I track my Poland visa application?

VFS sends an e-mail when the decision returns to the centre, and you can track online with the reference number on your VFS invoice or receipt and your last name. An optional SMS service is also offered.

## Sources

1. [Poland in India – C-Type Schengen Visa](https://www.gov.pl/web/india/c-type-schengen-visa) — Embassy of the Republic of Poland in New Delhi
2. [Poland in India – Consular fees table effective 01.01.2026](https://www.gov.pl/web/india/consular-fees) — Embassy of the Republic of Poland in New Delhi
3. [VFS Global – Poland Visa Information in India](https://www.vfsglobal.com/one-pager/poland/india/english/index.html) — VFS Global
4. [European Commission — Schengen visa statistics by consulate (2025)](https://home-affairs.ec.europa.eu/document/download/56816949-e59f-442b-9091-5d03360bf860_en) — European Commission